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Open nowPosted yesterday

Administration Assistant

Scottish Government OGD52 open roles

Where
United Kingdom
Work mode
Hybrid
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Your applicationOpen nowAdministration AssistantScottish Government OGD · United Kingdom

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Scottish Government OGD's own form.

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The clock on this job

Early applications get read.

13.4% of postings close within 7 days. Measured by our own scanner across the market. Scottish Government OGD postings stay open a median of 10 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.6%3 days
  3. 13.4%7 days
  4. 21.6%14 days
  5. 36.2%30 days
  6. 59.0%60 days
This job: posted yesterday

Scottish Government OGD median: 10 days open

The posting

Job Description

The Jay Inquiry is a statutory public inquiry set up under the Inquiries Act 2005 to investigate group based sexual abuse and exploitation of children in Scotland, examine institutional responses to it and make recommendations to better protect children both now and in the future. The inquiry is independent of Scottish Ministers, meaning that the direction and functioning of the inquiry is for its Chair.

When announcing the setting up of the inquiry in early 2026, the Cabinet Secretary for Education stated that, “survivors of abuse want to see accountability and improvement delivered as quickly as possible, and that sense of urgency is shared by the Scottish Government. We are determined to act decisively to protect children from the horrendous harm of child sexual abuse and exploitation.

The terms of reference are intentionally broad in nature following discussions with survivors and survivor groups and in order to allow the Chair, Professor Alexis Jay, to set out lines of enquiry that best fulfil the remit. In determining those lines of enquiry, the Chair wishes to hear from survivors.

The Inquiry aims to uphold the highest standards of independence and impartiality. Before applying, all candidates are asked to consider if their career history gives rise to any conflict of interest with the Inquiry’s Terms of Reference.

As an Administration Assistant you will support the day-to-day running of the Inquiry and will provide a full range of administration and organisational support with the ability to prioritise and plan workload in a fast-paced inquiry environment. You will proactively engage across all teams to support collaborative working in a challenging, and varied environment enabling the post holder to gain skills and experience that will provide foundations for a career within Scottish Government or wider Civil Service.

We are looking for flexible self-starters with excellent communication skills who have the ability to interact confidently with stakeholders at all levels and able to proactively interpret and carry out high-level requests. You will show demonstratable and proficient IT skills in Microsoft Office and other software tools. You will need to respect confidentiality at all times and carry out your work with integrity whilst managing your own time effectively and prioritise competing demands under pressure.

Responsibilites When supporting the Public Facing Team, you will:

  • Provide a welcoming front-of-house service at the Inquiry reception, including support for building security, health and safety, and facilities management.
  • Provide general administrative and secretarial support, including monitoring Inquiry mailboxes.
  • Assist with the effective operational running of oral hearings, including providing audiovisual support where required.
  • Support the Communications Lead with the Inquiry website and the monitoring of social media and press coverage.

When supporting the Records & Evidence Team, you will:

  • Support the collection and management of information required by the Inquiry.
  • Assist with importing unprocessed data into the evidence database.
  • Process and file documentary evidence in line with the Inquiry's records management framework.

When supporting the Investigations Team, you will:

  • Undertake general administrative and organisational duties to support the wider team.
  • Assist with the search for and collation of evidence relating to lines of enquiry.
  • Schedule appointments, attend meetings and take minutes as required.

When supporting the Delivery & Assurance Team, you will:

  • Assist with invoicing, financial reporting, procurement, purchasing and asset management.
  • Develop project management skills, including risk management and planning.

These duties and responsibilities are expected to evolve as the priorities and activities of the Inquiry develop through to publication of the final report and during the subsequent closure phase.

Responsibilities

Success profile Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on.

Behaviours:

  1. Communicating & Influencing - Level 1
  2. Working Together - Level 1
  3. Managing a quality service - Level 1
  4. Delivering at pace - Level 1

Find out more about Success Profiles.

How to apply

Apply online, providing a CV and supporting statement (of no more than 750 words) providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.

Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.

Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.

Skilled Worker Sponsorship not being offered. Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.

If invited for further assessment, this will consist of an interview and presentation.

Assessments are scheduled for w/c 30th November however this may be subject to change.

Apply before 23:59 on 18th November 2026 . This post is open to internal candidates and Common Citizenship Organisations only (external candidates and staff from UK Other Government Departments are not eligible to apply for this vacancy).

Recruitment Principles As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.

Qualifications

About us The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the UK Civil Service, observing the Civil Service Code and working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.

Working pattern

This post is a full-time role (35 hours) with the expectation that the majority of that time will be spent in the Inquiry offices in central Edinburgh. We encourage applications from individuals on a variety of working patterns and offer a range of flexible working options depending on the needs of the role.

Minimum Time in Post There is an expectation that the successful applicant will stay in post for the duration of the Inquiry. Whilst there is no set timescale for the Inquiry, applicants should be aware that Inquiries can last typically 5+ years.

Security checks

Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).

You can find out more about BPSS on the UK Government website, and read about the Government Vetting Charter, or about all the different levels of security checks in our Candidate Guide.

Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.

Equality statement

We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.

Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.

Further information

Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.

Read our Candidate Guide for further information on our recruitment and application processes.

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