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Open nowPosted today

Private Secretary to the Jay Inquiry Executive Team

Scottish Government OGD62 open roles

Where
United Kingdom
Work mode
Hybrid
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Your applicationOpen nowPrivate Secretary to the Jay Inquiry Executive TeamScottish Government OGD · United Kingdom

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Scottish Government OGD's own form.

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. Scottish Government OGD postings stay open a median of 14 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted today

Scottish Government OGD median: 14 days open

The posting

Job Description

Be part of a statutory public inquiry to keep children safer in the future.

This Private Secretary will provide efficient and effective business support to an Inquiry Executive Team office environment that combines elements of the civil service, legal and judicial professions. These roles are often fast paced, challenging and varied.

We are looking for a flexible self-starter with excellent communication skills and a customer-service mindset who is comfortable working with busy senior leaders and able to proactively interpret and carry out high-level requests. You will need to respect confidentiality at all times and carry out your work with integrity.

The role requires a high standard of workload prioritisation with the ability to take initiative based on sound judgement. It also requires excellent communication skills including the ability to interact confidently with stakeholders at all levels as well as using strong problem-solving skills, attention to detail and logical thinking.

A public inquiry has many different facets, procedures, software, and demands and this role will liaise with them all requiring effective time management, balancing competing demands and proficiency with a range of software.

The Jay Inquiry is a statutory public inquiry set up under the Inquiries Act 2005 to investigate group based sexual abuse and exploitation of children in Scotland, examine institutional responses to it and make recommendations to better protect children both now and in the future. The inquiry is independent of Scottish Ministers, meaning that the direction and functioning of the inquiry is for its Chair.

The terms of reference are intentionally broad in nature following discussions with survivors and survivor groups and in order to allow the Chair, Professor Alexis Jay, to set out lines of enquiry that best fulfil the remit. In determining those lines of enquiry, the Chair wishes to hear from survivors.

The Inquiry aims to uphold the highest standards of independence and impartiality. Before applying, all candidates are asked to consider if their career history gives rise to any conflict of interest with the Inquiry’s Terms of Reference.

Responsibilities

  • Support the Executive Team (Chair, Secretary and Solicitor to the Inquiry) in their governance responsibilities and day to day activities, including meeting support, acting as a point of contact for internal and external stakeholders, and ensuring that they have everything they need to make informed leadership decisions and meet their statutory obligations.
  • Management of the Executive Team’s inboxes and calendars, proactively archiving emails relevant to the record of the Inquiry and providing ad hoc tech support.
  • Build strong relationships with the Inquiry’s senior managers, other members of the Inquiry team and external stakeholders such as the Inquiry’s Scottish Government Sponsor Team respecting confidences and providing constructive challenge where appropriate, in order to most fully realise the Executive Team’s goals.
  • Communicating and following up on requests, decisions and actions taken by the Inquiry Board.
  • Manage your time effectively and prioritise competing demands under pressure.

These duties and responsibilities are expected to change and evolve as the priorities and main activities of the Inquiry change over the period of time through to the publication of the final report and into the closedown phase.

Responsibilities

Success profiles Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on.

Behaviours

  1. Communicating & Influencing - Level 3
  2. Seeing the big picture - Level 3
  3. Managing a quality service - Level 3
  4. Making effective decisions - Level 3

Find out more about Success Profiles.

Desirable Criteria

  • Demonstratable organisation skills, competent IT skills across Microsoft Office and other software tools
  • Proven strong problem solving skills, attention to detail and the ability to think logically

Desirable criteria will only be used in the event of a strong field of candidates, and as a second stage after Behaviours have been considered.

How to apply Apply online, providing a CV and supporting statement (of no more than 750 words) providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.

Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.

Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.

Skilled Worker Sponsorship not being offered Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.

If invited for further assessment, this will consist of an interview and presentation.

Assessments are scheduled for w/c 7th December 2026 however this may be subject to change.

Apply before 23:59 on 25th November 2026. This post is open to internal candidates and Common Citizenship Organisations only (external candidates and staff from UK Other Government Departments are not eligible to apply for this vacancy).

Recruitment Principles As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.

Qualifications

About us The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the UK Civil Service, observing the Civil Service Code and working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.

Working pattern This post is a full-time role (35 hours) with the expectation that the majority of that time will be spent in the Inquiry offices in central Edinburgh. We encourage applications from individuals on a variety of working patterns and offer a range of flexible working options depending on the needs of the role.

Minimum Time in Post There is an expectation that the successful applicant will stay in post for the duration of the Inquiry. Whilst there is no set timescale for the Inquiry, applicants should be aware that Inquiries can last typically 5+ years.

Security checks

Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).

You can find out more about BPSS on the UK Government website, and read about the Government Vetting Charter, or about all the different levels of security checks in our Candidate Guide.

Candidates may need to gain higher security clearance than they currently hold if successful in their application which may include a PVG check.

Equality statement

We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.

Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.

Further information

Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.

Read our Candidate Guide for further information on our recruitment and application processes.

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