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Open nowPosted 254 days ago

Export Coordinator

Scrabble

Where
Hyderabad, Telangana
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Your applicationOpen nowExport CoordinatorScrabble · Hyderabad, Telangana

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  6. 45.1%60 days
This job: posted 254 days ago

The posting

Job Title: Logistics & Export Coordinator (with Project Management Skills)

Location: Starting as Home Office (with travel to local authorities/customs as required)

Objective of the Role:

Ensure the efficient and accurate handling of all logistics and export operations from factories (“ex works”) to global destinations. The Logistics & Export Coordinator acts as a vital link between factories, freight forwarders, and Procos headquarters, ensuring timely and compliant shipments while maintaining excellent communication and documentation standards.

Key Responsibilities:

1. Logistics Coordination

  • Organize, monitor, and coordinate shipments from factories via sea, air, and (if applicable) rail.
  • Act as the primary interface between factories and freight forwarders to schedule pickups, loading, and delivery timelines.
  • Oversee the entire shipment flow — from raw material planning through production to final dispatch.
  • Track and manage logistics milestones, production and shipment schedules, and proactively escalate delays or bottlenecks.

2. Documentation & Compliance

  • Review and manage all export-related documentation, including: Commercial invoices, packing lists, certificates of origin, and transport documents. L/C (Letter of Credit) documentation when applicable. Customs and export compliance documentation per Indian regulations.
  • Manage customs-related processes such as draw-back claims, GST refund documentation, and clearance procedures.
  • Ensure the accurate exchange and verification of documents among factories, freight forwarders, and headquarters.

3. Reporting & Coordination

  • Prepare shipment status reports for headquarters, including updates on delivery progress, risks, and delays.
  • Maintain constant communication with stakeholders to ensure transparency and alignment on shipping priorities.
  • Work closely with the QA/QC Officer to coordinate shipment readiness following quality approval.

4. Process Development & Optimization

  • Develop and maintain standardized documentation and process frameworks to streamline logistics workflows.
  • Support cost optimization efforts, such as benchmarking freight forwarders and identifying consolidation opportunities.
  • Contribute to continuous improvement initiatives for logistics efficiency, compliance, and cost control.

Requirements:

  • Education & Experience: Bachelor’s degree or equivalent qualification in Logistics, Supply Chain Management, Export Management, or related fields. Minimum 5 years of proven experience in export logistics operations within India, including customs clearance and compliance. Familiarity with international shipping documentation and Incoterms.
  • Skills & Competencies: Strong organizational and coordination skills with meticulous attention to detail. Ability to work autonomously and manage multiple projects simultaneously without daily supervision. Strong project management mindset — able to monitor timelines, anticipate issues, and drive resolution. Excellent communication and interpersonal skills to coordinate with diverse stakeholders (factories, forwarders, authorities). Proficiency in English (spoken and written); knowledge of Hindi or regional languages is an advantage. Working knowledge of MS Office and experience with ERP systems preferred.
  • Additional Attributes: Reliable, loyal, and committed to upholding company standards and confidentiality. Confident and professional when dealing with customs, port, and other local authorities. Willingness and flexibility to travel locally inside the country (e.g., to customs offices). Strong analytical thinking and problem-solving abilities with a proactive attitude.

Additional Useful Tasks:

  • Oversee and support the development of an internal logistics documentation system.
  • Ensure end-to-end export compliance according to Indian regulations and company policies.
  • Support interdepartmental alignment on export planning, especially with procurement and quality teams.

Working Conditions:

  • Work Environment: Primarily home-office-based with occasional travel (customs visits, factory coordination, etc.).
  • Working Hours: Flexible, depending on shipment and coordination requirements.
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