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Open nowPosted 7 hours agoWe saw it 98 min after it went up

Executive Administrative Assistant

Sealy Mattress Middle East

Where
Jeddah, Makkah Province, Saudi Arabia
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Your applicationOpen nowExecutive Administrative AssistantSealy Mattress Middle East · Jeddah, Makkah Province, Saudi Arabia

  1. YouYes, apply to this one.

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Sealy Mattress Middle East's own form.

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The clock on this job

Early applications get read.

13.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.1%7 days
  4. 21.1%14 days
  5. 35.7%30 days
  6. 58.7%60 days
This job: posted 7 hours ago

The posting

ob Purpose

The Administrative Assistant will provide vital operational, clerical, and organizational support to ensure the smooth day-to-day manufacturing and corporate functions at Middle East Mattress Factory Co. This role acts as a primary liaison between corporate departments, handles documentation pipelines, and assists upper management in maintaining peak workplace efficiency.

Key Responsibilities

  • Office & Workflow Coordination:
  • Manage and prioritize daily office operations, including organizing executive schedules, scheduling department meetings, and routing internal documentation.
  • Serve as a central communications bridge across the production, logistics, finance, and sales environments.
  • Documentation & Reporting:
  • Draft, format, and audit business correspondence, meeting minutes, administrative policies, and official company letters in both English and Arabic.
  • Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations.
  • Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review.
  • Cross-Departmental & System Support:
  • Assist with tracking historical data, logging transactional summaries, and coordinating with the internal data entry teams to update records.
  • Collaborate with procurement and warehouse departments to log supply schedules, administrative purchases, and vendor communications.
  • Visitor & Facility Relations:
  • Coordinate hospitality and administrative schedules for international corporate visitors, supply chain partners, and external stakeholders.
  • Handle sensitive or confidential personnel files and executive correspondence with absolute discretion.

Requirements

Job Requirements & Qualifications

  • Education: Bachelor’s degree in Business Administration, Office Management, Information Systems, or a closely related functional field.
  • Experience: A minimum of 5 years of dedicated, hands-on administrative or coordination experience, ideally within a manufacturing environment.
  • Demographics: Strictly restricted to Saudi Arabian Nationals currently residing in Jeddah.
  • Languages: Complete professional fluency in written and verbal English and Arabic.
  • Technical Proficiencies: Advanced operational skills across the Microsoft Office Suite (Excel, Word, PowerPoint); direct experience or basic exposure to ERP software workflows (like Odoo or SAP) is a distinct advantage.

Benefits

  • Private Health Insurance
  • Training & Development
  • Performance Bonus
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