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Open nowFirst seen 41 hours ago

Operations Manager

Seamlessassist115 open roles

Where
Manila, Metro Manila, Philippines, Remote
Work mode
Remote
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Your applicationOpen nowOperations ManagerSeamlessassist · Manila, Metro Manila, Philippines, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Seamlessassist's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 41 hours ago

The posting

Operations Manager

The person who keeps the business running — building systems, managing teams, and making sure

nothing falls through the cracks.

Field Details

Sector Business Operations — Remote Teams / Small Business / Service Companies

Education University degree required

Experience 2+ years in an operations or business management role

AI Fluency Intermediate — uses operations-related AI tools daily

Rate $10/hr - Max TBD

Type Full-time · 40 hrs/week OR Part- Time - 20 hrs / week

Hours Client's business hours — time zone overlap required

Location Remote · Global

What They Do

Systems & Processes

Build and maintain SOPs so the team knows how to do things the right way

Spot what's not working and fix it — don't wait to be asked

Make sure tools and platforms are being used correctly across the team

Team & People

Help with hiring, onboarding, and keeping the team on track

Run team meetings and keep everyone aligned

Support and guide team members when they need help

Finance & Vendors

Track invoices, billing, and vendor payments

Manage relationships with vendors and service providers

Keep contracts, licenses, and compliance documents up to date

Reporting & Results

Build dashboards and reports that show how the business is doing

Share clear, simple updates with leadership on a regular basis

Support planning sessions with data and operational context

AI Tools in Daily Work

Use AI to write SOPs, summarize meetings, draft reports, and handle research faster

Tools expected: Claude, ChatGPT, Gemini — for writing, summarizing, and decision support

Tools expected: Notion AI, ClickUp AI — for task management, documentation, and planning

Tools expected: Zapier / Make — for automating repetitive operational tasks

Tools expected: Google Sheets + AI plugins, Airtable — for dashboards and tracking

Tools expected: Loom — for async team communication and process walkthroughs

Tools expected: Slack + AI integrations — for team coordination and follow-up

Requirements

University degree (any field)

2+ years in an operations, business management, or similar role

English B2+ — written and spoken

Intermediate AI fluency — uses operations-related AI tools daily, not just occasionally

Familiar with CRM and project management tools

Organized, proactive, and comfortable making decisions independently

Available during client business hours — time zone overlap required

Preferred

Experience supporting a founder or executive in a remote setting

Experience managing vendors, contractors, or remote team members

Familiarity with basic finance tracking — invoices, billing, expenses

Background in fast-growing or remote-first companies

Tools & Platforms

Project management: Asana, ClickUp, Notion, Trello, or similar

CRM: Go High Level, HubSpot, or similar

Automation: Zapier, Make, or similar

Communication: Slack, Zoom, Google Meet

Productivity: Google Workspace or Microsoft Office

AI tools: Claude, ChatGPT, Gemini, Notion AI, ClickUp AI

Reporting: Google Sheets, Airtable, or similar

Async video: Loom

90-Day Success Markers

All key processes are documented in clear, easy-to-follow SOPs

A KPI dashboard is live and updated without being asked

At least one repetitive task has been automated

Leadership is spending less time on day-to-day operational decisions

Vendor and finance records are clean and current

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