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Open nowPosted 12 days ago

Office Management Working Student (D/F/M)

seek-development2 open roles

Where
Berlin
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Your applicationOpen nowOffice Management Working Student (D/F/M)seek-development · Berlin

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The clock on this job

Early applications get read.

13.3% of postings close within 7 days. Measured by our own scanner across the market. seek-development postings stay open a median of 30 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.6%3 days
  3. 13.3%7 days
  4. 21.3%14 days
  5. 35.7%30 days
  6. 59.1%60 days
This job: posted 12 days ago

seek-development median: 30 days open

The posting

WORK WITH US!

About SEEK Development

SEEK is a social impact consulting group that supports its clients to be a force for global human development, working across global health, climate adaptation, education and gender. Our portfolio of services includes strategy and policy development, organisational effectiveness, development finance, resource mobilisation and strategic advocacy.

Global health is our core portfolio and the area we are most widely known for across the ecosystem, serving major players spanning foundations, multilateral organisations, product-development partnerships, governments, civil society and the private sector.

We combine top management consulting approaches with cutting-edge global health and development ecosystem knowledge. We offer a fast-paced, stimulating and international work environment, allowing each team member to professionally develop and grow in their mission to make positive and lasting contributions to a more equitable and sustainable world.

ABOUT YOUR ROLE

SEEK’s Finance and Operations team is the backbone of our organization that is dedicated to working for a world where everyone, everywhere can thrive and realize their potential. In this important role as Office Management Working Student (D/F/M) you will take ownership of our office operations. You will be the go-to person for employee inquiries and be the one who masters the office / meeting room IT infrastructure – in short: You are running the office!

Duties and responsibilities

  • Be the go-to person for the office community. Handle administrative duties, answer questions and make the office feel like home for our international team. This role requires that you are physically present in the office during your work time.
  • Procure non-IT office supplies, manage inventory and place orders.
  • Plan and maintain workspaces (office, kitchen, workstations) and manage provider contracts (e.g. rent, energy, insurance).
  • Support health and safety organisation and compliance with authorities (TÜV, VBG, quarterly H&S meeting), and coordinate data protection with the data protection officer.
  • Manage incoming and outgoing mail and deliveries, greet visitors and handle digital and physical document filing.
  • Act as contact for our external IT helpdesk and manage IT inventory, orders and maintenance requests.
  • Organise recurring team events, including calendar, bookings and gifts.
  • Run ad-hoc projects and help improve our administrative processes and digital tools.

ABOUT YOU

You are the heart of the office, driven by a passion for ensuring that the needs of our team are met with care and efficiency. With a can-do attitude and hands-on approach, you solve problems proactively and keep everything running smoothly. Your organizational and digital skills, attention to detail, and fluent German and English language skills make you a key player in our team’s success. Strong communication skills and a positive mindset define your interactions at all levels. You enjoy the buzz of a young, excited team.

What makes you a great fit for this exciting role:

  • You have experience working in a fast-paced environment in a similar role.
  • You enjoy the advantage of digitalization and executing clear processes
  • You have an excellent command of all MS tools (Teams, SharePoint, etc)
  • You enjoy learning and keen to further improve process
  • You communicate fluently in German and English.
  • You are aware that teamwork makes the dream work. Spiced by effective self-organisation!
  • Active student status required

WHAT WE HAVE TO OFFER

  • International environment
  • Passionate, dynamic, and values-driven team of colleagues
  • Strong focus on individual professional development with hands-on mentorship and training to see you thrive
  • Female leadership and diverse team
  • BVG company ticket, Jobrad program, Urban Sports Club

DIVERSITY STATEMENT

As an equal opportunity employer, we at SEEK are committed to a diverse, inclusive and healthy work environment. We welcome applications from all qualified candidates regardless of ethnicity, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

APPLICATION DEADLINE + START DATE

asap

YOUR CANDIDATE JOURNEY

Please submit your application (CV, cover letter, job references).

We will screen applications on a rolling basis - selected candidates will be invited for our interview process including multiple stages:

  • We will check your application documents and get back to you in a timely manner
  • Introductory call with HR via video call - 30 minutes
  • Interview with our COO & FNO colleauge- 60 minutes
  • Meet the team: visit our office and talk to some members of our Team - 30 minutes
  • Offer
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