The posting
Great Waters Federal is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.
Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.
Great Waters Federal is seeking an Executive Program Manager in Bethesda, Maryland. The objective of this work is to support the Executive Secretariat and oversee the development, coordination, and management of a Federal Contractor publications and issuances. This position serves as a central resource for managing the lifecycle of policies, administrative instructions, and procedural documents, ensuring products are properly coordinated, compliant with applicable requirements, and aligned with higher headquarters guidance.
Roles and Responsibilities include, but are not limited to:
- Manage and execute the Publications and Issuances Program within the Executive Secretariat
- Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation
- Ensure publications comply with applicable DoD, DHA, and Federal Contract guidance and requirements
- Review publications for proper format, structure, clarity, consistency, and enforceability
- Ensure alignment between policies, procedures, and associated forms
- Review submitted documents for completeness and compliance and provide corrective guidance when requirements are not met
- Coordinate staffing and reviews across Federal Contract directorates and stakeholders
- Ensure required legal, safety, clinical, administrative, and other applicable reviews are completed
- Track review cycles, publication status, and required updates to ensure timely completion
- Maintain the Federal Contract publications repository, ensuring documents are current, properly version-controlled, and accessible
- Ensure obsolete or superseded publications are archived or cancelled in accordance with applicable records management requirements
- Develop and maintain templates, formatting standards, and guidance for Federal Contract publications
- Provide training and direct support to directorates in the development, revision, coordination, and management of publications and issuances
- Maintain a centralized tracking system for publications and issuances
- Provide status updates, metrics, and trend analysis related to publication reviews, overdue actions, and overall program effectiveness
- Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed
Required Qualifications:
- Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field, or equivalent experience
- Minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably supporting a senior executive-level office
- Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office
- Proven experience working in an environment requiring interaction with high-level officials, including SES, Flag Officers, GS-15s, industry executives, and their staffs
- Extensive knowledge of military command structure, missions, and organizational relationships within the Department of War (DoW)
- In-depth knowledge of applicable regulations and policies governing government administration, including DoW/DHA correspondence management, such as DoD Manual 5110.04-M, and records management requirements
- Expert proficiency with office automation systems, including Microsoft Office Suite applications such as Word, Excel, PowerPoint, and Outlook
- Proficiency in, or demonstrated ability to become proficient within 30 days in, the government-provided correspondence tracking database and Executive Secretariat SharePoint portal system
- Mastery of the English language, including grammar, sentence structure, and punctuation, for drafting and editing executive-level documents
- Superior written communication skills, with demonstrated ability to draft, edit, and proofread a variety of executive-level products, including talking papers, briefs, and official responses, that are clear, concise, and require minimal revision
- Excellent oral communication and interpersonal skills, with the ability to effectively communicate with personnel at all levels and establish cooperative working relationships
- Strong analytical and problem-solving skills, with the ability to evaluate administrative processes, identify issues, gather and analyze information, and draw logical conclusions
- Experience within DoW, DHA, or Military Treatment Facility (MTF) environments preferred
Soft Skills & Attributes:
- Excellent communication and interpersonal skills, with the ability to build effective working relationships with senior leaders, government personnel, and diverse stakeholders
- Exceptional organizational and time-management skills, with the ability to manage competing priorities, deadlines, and multiple administrative processes
- Strong analytical and problem-solving abilities, with a proactive approach to identifying issues and developing effective solutions
- Professional judgment, discretion, and integrity, with the ability to handle sensitive information and executive-level matters
- Highly adaptable, dependable, and collaborative, with the ability to work effectively in a fast-paced, high-visibility environment
Equal Opportunity Statement: Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.
