The posting
Job description
Shaw Gibbs is a growing top 35 accountancy practice who provide expert solutions for entrepreneurial businesses and private individuals in Central and Southern England. Shaw Gibbs invest in their teams of high-quality specialists who work with the best-in-breed technology to create value for our clients which exceeds expectation.
Our culture is very important to us and is based on our company values of expert, respectful, innovative and collaborative. We develop high performing teams diverse in experiences, backgrounds and ideas. As a growing company, there are plenty of opportunities for development and quick progression. Our practice is known for having a friendly and supportive team culture where everyone receives training and development to increase their technical knowledge and their commercial and management skills. We put our people first and are constantly looking for ways to improve our people experience. With respectful as one of our values, we are committed to creating an inclusive culture that respects, values and celebrates cultural and individual differences.
We have several offices in Central and Southern England and have ambitious plans to expand our business. To support the organisation’s growth, we have an opportunity for a Business Management Administrator to join our Farnham team. This can be a permanent full-time role working 5 days per week in the office, or a part time role.
The Role
Your key responsibilities will include:
- To ensure the smooth running of the administration processes and procedures within the regional office in an efficient, calm and friendly manner. To exceed expectations of both internal and external clients.
- Support the Business Management Team with the day-to-day operations of the office, including managing office supplies, equipment, and facilities
- To continuously evaluate and suggest improvements to administrative processes to enhance efficiency and productivity across the group.
- Facilitate effective communication within the organisation and with external parties, such as clients, vendors, and partners.
- Maintain and organise important records, documents, and databases as requested. Ensure data security and compliance with relevant regulations. Maintain (paper & Electronic) filing systems and archiving, ensuring accuracy, efficiency and confidentiality
- Provide general administrative support to all our divisions, including tasks such as monthly billing, filing, booking meeting rooms and using the Business Support Helpdesk Ticketing system.
- Assist in coordinating meetings, appointments, and events for senior Management or teams within the organisation.
- Arrange, Co-ordinate and manage internal team building events, Arrange and co-ordinate social events, Arrange and Co-ordinate Charity Events including collections, posters etc if requested.
- Use various software and tools to manage administrative tasks, such as Microsoft Office, Document Management System, and communication tools.
- Ensure that the organisation's administrative policies and procedures are followed.
- Stay informed about relevant regulations and compliance requirements that may affect the organisation's administrative functions.
What We Can Offer You
- Flexible working (flexing your hours around the core working hours of 10am to 4pm)
- Joining a fast growing company with exciting growth plans ahead
- Plenty of opportunity to increase your technical knowledge and skills
- A varied role within a talented and experienced team
- ERIC internal recognition awards – monthly recognition awards that celebrate those who champion the Shaw Gibbs values
- Regular employee events including a company-wide summer party
- A competitive benefits package, including:A 25 day core holiday allowance plus other holiday-related benefits, such as: Holiday trading (the ability to buy or sell up to 5 days holiday per year), flexible bank holidays (the ability to flex your bank holidays to a day that suits you best) and additional holiday with service A dedicated “Wellbeing Day” – an additional day off per year to focus on your wellbeing Employee Assistant Programme (EAP) which includes access to 24/7 online GP consultations, 2nd medical opinions, online counselling, and mental health first aiders present in every office Shaw Gibbs Rewards – access to discounts on a wide range of retailers Health Cash Plan – money back on routine health appointments Electric Vehicles Salary Sacrifice Scheme Pension Salary Sacrifice Scheme Cycle to Work Scheme Client and employee referral bonuses Death in Service Life Assurance Bus pass discounts and loans Gym membership discounts
Job benefits
- You will have GCSEs in Maths and English at grade 5 or above (or equivalent)
- Typically, you will have several years of experience in administrative roles, with a proven track record of increasing responsibility.
- An understanding of the specific industry or sector in which the organisation operates is desired but not required.
- You will be able to demonstrate a commitment to maintaining the highest standards of ethics and confidentiality in handling sensitive information.
- You will be able to demonstrate precision in record-keeping and administrative tasks is crucial to avoid errors.
- You will have the capacity to adapt to changing circumstances and prioritise tasks accordingly.
- You will have a proficiency in using office software, project management tools, and other relevant software.
- You will have the ability to identify issues and develop solutions to improve processes and workflow; as well as
- Excellent written and verbal communication skills are necessary for effective interaction with team members and external stakeholders.
- Strong organisational and multitasking abilities are crucial for managing administrative tasks efficiently.
- A positive, confident and proactive attitude
- Enjoy working as part of a team and self-motivated
- Relevant work experience and/or experience of working within a fast paced office environment.
