The posting
JOB TITLE: Exams Officer
NORMAL LOCATION: Silverstone UTC
HOURS: Term time (including training days) + 10 days (41 weeks)
SCALE & SALARY RANGE: £38,510 - £40,444 (FTE), £30,860 – £32,410 (Actual)
RESPONSIBLE TO: Assistant Principal – Curriculum and Achievement
APPLICATION DEADLINE: 1 November 2026
We reserve the right to interview candidates before the closing date and may close the vacancy early if a suitable candidate is appointed.
DUTIES AND RESPONSIBILITIES
General Requirements
- Ensure the principles expressed in the mission statement of Silverstone UTC are evident in every aspect of the discharge of the duties of the post.
- Model the highest professional standards in all aspects of the role to all stakeholders.
- Be committed to working in a cohesive, supportive and forward-thinking team of colleagues which shares an ambitious vision to secure flagship status for Silverstone UTC.
- Be prepared to work ‘across the piece’ being flexible and interested in other areas of the Silverstone UTC.
- Work at all times to the standards as set out in the staff ‘code of conduct’.
Specific Requirements of the Post
Planning and organisation
- Responsible for the implementation of all examination regulations as stated in the JCQ regulations
- Keeping up to date with changes to regulations made by JCQ, awarding bodies and Ofqual and Informing the Head of Centre and Senior Leaders of any major exam changes, including updating all relevant stakeholders of updates to examination rules.
- Ensuring that Head of Centre declarations are signed and sent off by the appropriate deadline
The efficient management of internal and external examinations
- Updating examination policies on an annual basis, and writing new policies
- Liaising with Heads of Department regarding the examinations
- Collecting entry data from Heads of Department, making entries on the MIS, having students check their entries and personal data, and sending the entries to the awarding bodies before the entry deadline, processing tiers and amendments and
- Liaising with HoDs to ensure NEA processes are completed.
- Running public examinations, including ensuring students sit the correct papers and all examination rules are adhered to
- Running mock examinations for students in years 10-13.
- Receiving JCQ inspectors and accompanying them during their visit
- Dealing with problems arising during examinations, for example sick candidates, late candidates, missing invigilators, malpractice
- Producing coloured copies of examination material where required, in accordance with the permitted timescales
- Liaising with colleagues regarding access arrangements and ensure access arrangements are applied correctly
- Liaising with ICT regarding examination accounts, laptop requirements and any other technical matters
- Applying for special consideration where necessary by the relevant deadline
- Responding to awarding body queries, including during school holidays
- Reporting suspected malpractice to the Head of Centre and liaising with the Head of Centre or delegated staff to report to the awarding body, and where necessary investigate Results and data management.
Results and post-results processes.
- Downloading results on pre-results days, allowing access only to the Head of Centre and nominated staff. Printing off copies for students and collecting them into envelopes.
- Distributing results on results days, including to students who are unable to attend in person
- Advising on types of Reviews of Results (RoRs) and costs, and putting in place a procedure for requests and payment for these
- Updating internal results documents and the MIS following changes to results
Training and managing colleagues
- Undertake training as appropriate for the role
- Arranging invigilation and line managing external invigilators and any examinations assistants to include training
Other areas of responsibility
Safeguarding
- Work in line with statutory safeguarding guidance (e.g. Keeping Children Safe in Education, Prevent) and our safeguarding and child protection policies
- Work with the DSL to promote the best interests of pupils, including sharing concerns where necessary
- Promote the safeguarding of all pupils in the school
Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the Exams Officer will carry out. The postholder may be required to do other duties appropriate to the level of the role. While working hours are 9am – 4pm, additional hours may be required of the role during busy examination periods.
PERSON SPECIFICATION:
Experience and knowledge
- Excellent organisational and time management skills
- Experience working independently and managing conflicting priorities.
- Experience of the role of Examinations officer. (Desirable)
Core professional and personal competencies
The successful candidate will:
- Good IT skills and the ability to learn to use platforms including SIMs and Go4Schools
The successful candidate will:
- Be a strong communicator
- Have the ability to work calmly under pressure and to tight deadlines.
- Have attention to detail.
- Be resilient and solution-focused.
- Discreet when handling personal matters.
- Approachable but willing to have difficult conversations with staff, when required.
- Experience of using SIMs. (Desirable)
- Experience of liaising with exam boards and adhering to JCQ policies.(Desirable)
Generic Competencies
- A commitment to achieving the best outcomes for all pupils
- Uphold and promote the ethos and values of the school
- Ability to work under pressure and prioritise effectively
- Maintain confidentiality at all times
- Commitment to safeguarding and equality
Professional development
- Evidence of continued professional development.
The Governing Body is committed to safeguarding and promoting the welfare of children and young persons and must ensure that the highest priority is given to following guidance and regulations to safeguard children and young people. The successful candidate will therefore be required to undergo an Enhanced Disclosure from the Disclosure and Barring Service (DBS).
