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Open nowPosted 5 days ago

Assistant, Administrative

Simon165 open roles

Where
Corporate Indianapolis
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Your applicationOpen nowAssistant, AdministrativeSimon · Corporate Indianapolis

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The clock on this job

Early applications get read.

9.0% of postings close within 7 days. Measured by our own scanner across the market. Simon postings stay open a median of 5 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.9%3 days
  3. 9.0%7 days
  4. 15.5%14 days
  5. 34.1%30 days
This job: posted 5 days ago

Simon median: 5 days open

The posting

Job Location: Corporate Indianapolis This position is primarily responsible for providing support in the administrative functions of the Leasing Department of Simon Property Group. The position will provide support for three or more Leasing Representatives. This position will serve as a representative of the Leasing Department and must possess effective communication skills and professional appearance, as well as the ability to handle sensitive and confidential information in a professional manner. PRINCIPAL RESPONSIBILITIES: The successful candidate’s responsibilities will include, but not be limited to: Preparation of various projects for client proposals that may require the use of Excel spreadsheets, and PowerPoint presentations. Assist assigned Leasing Representatives with entering deals into Salesforce and Lotus Notes either as proposals or as Deal Information Forms (DIFs). Also, the submission of CAD work orders and Landlord Work requests as needed. Preparation of center lease plans and TSDs to be provided to potential tenants utilizing links created in SharePoint. Coordination and request of center photos from our center’s staff members for potential tenants. Coordinate conference calls and schedule meetings as needed. Schedule and secure all necessary travel arrangements. Complete all expense reports via Emburse Expense reporting ensuring accuracy and timeliness of submission. Maintain a high level of confidentiality and professionalism. Maintain courteous and professional relationships with co-workers and clients; professionally interface with all internal departments of Simon Property Group. MINIMUM QUALIFICATIONS: Five years minimum administrative experience required. Advance level of Microsoft Word, knowledge of Excel and Lotus Notes. Excellent communication skills, both verbal and written. Team player with willingness to assist others. Ability to work independently without direct supervision. Self-motivated and problem-solving experience. Excellent time management and organizational skills and ability to meet deadlines and work well under pressure. Strong organizational skills. Ability to proof large amounts of information, check for accuracy and appropriateness of data. Professional appearance. Attention to detail Multi-task oriented SSLE experience a plus. Simon® is a real estate investment trust engaged in the ownership of premier shopping, dining, entertainment and mixed-use destinations (Simon Property Group, NYSE: SPG). Our properties across North America, Europe and Asia provide community gathering places for millions of people every day and generate billions in annual sales. In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future. Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you require assistance or need to request an accommodation due to a disability, please email [email protected]. Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response.

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