The posting
Payroll, compliance, and month-end close. One sharp all-rounder.
Hi! We're Smartsourcing, and we're hiring a full-time, onsite Financial Accountant. You'll be the all-rounder who keeps payroll, compliance, and the month-end numbers on time and right.
Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu
About the Role
You'll cover the finance and compliance work for a multi-entity Australian business that sits outside its asset, AR, and AP functions. That means running weekly payroll and STP across all entities, preparing payroll tax, BAS/IAS, and FBT workpapers, and keeping company secretarial and funding records (share and loan note registers, ASIC) current. At month end, you'll prepare entitlement accruals, close cashbook and intercompany accounts, calculate sales commission, compile the balance sheet reconciliation pack, and prepare lender and management reporting. SOPs exist and lodgement deadlines are strict, so you'll work independently while helping improve the process. The team runs an open-door culture and values people who own their work, ask questions freely, flag mistakes early, and handle sensitive payroll information with discretion.
Key Responsibilities
Payroll & STP Processing
- Process weekly payroll for all group entities in Xero and lodge STP submissions accurately and on time.
- Process superannuation payments and post payroll journals into the ERP.
- Maintain employee records in Xero, including new starters, terminations, salary changes, and leave balances.
- Process commission payroll in line with the approved monthly commission calculation.
Compliance Workpapers & Lodgements
- Prepare payroll tax reconciliations and lodgements across applicable states, and liaise with state revenue offices.
- Prepare BAS and IAS workpapers for review and lodgement.
- Prepare FBT returns and manage instalments.
- Support end-of-year payroll reporting, STP finalisation, and payroll tax grouping compliance.
- Coordinate with external tax advisors, and flag regulatory changes affecting payroll or compliance.
Company Secretarial & Funding Records
- Maintain the share register and loan note register, recording subscriptions and redemptions.
- Calculate accrued interest on loan notes, shareholder loans, and director's loans, and post it to the ERP.
- Prepare borrowing cost and prepayment amortisation schedules.
- Manage ASIC obligations for all group entities, including annual reviews and officeholder and share changes.
Month-End Close & Balance Sheet Reconciliations
- Prepare annual leave, long service leave, and other employee entitlement accruals, and reconcile payroll balance sheet accounts.
- Close cashbook accounts for interbank transfers in transit and intercompany accounts across group entities.
- Maintain the settled-assets working paper, calculate monthly sales commission and accrual, and reconcile to fleet at cost.
- Own and reconcile the equity, loan, intercompany, and tax balance sheet accounts.
- Compile the month-end balance sheet reconciliation pack for Finance Manager review.
Lender & Management Reporting
- Prepare the borrowing base report mid-month and at month end, including breakdowns by asset class and arrears.
- Prepare lender fleet reports (units and dollars for new, terminated, purchased, and disposed assets).
- Prepare budget vs actual and EBITDA-based reporting inputs for Finance Manager review.
Process Documentation & Improvement
- Follow and complete the role's processes and SOPs independently.
- Help document and improve month-end processes, including SOPs, templates, and automation.
- Flag errors, risks, and process gaps to the Finance Manager early, including your own mistakes.
Artificial Intelligence (AI) Readiness and Digital Enablement
- Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations.
- Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered.
- Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration.
What You'll Need to Succeed
Experience
- 2-3 years in a similar accounting role covering payroll and compliance work
- Australian BAS and GST experience
- Month-end close experience, including building and maintaining Excel working papers
- Supporting multi-entity Australian businesses or working in an outsourced compliance team advantageous
- Preparing lender, covenant, or management reports advantageous
- Company secretarial work and ASIC requirements advantageous
Skills & Behaviours
- A proactive all-rounder who takes initiative
- Honest about your work, including flagging mistakes, and comfortable asking questions
- Meets strict lodgement deadlines with high accuracy
- Handles sensitive payroll information with discretion
- Working knowledge of Australian payroll legislation, STP, superannuation, and state payroll tax
- Working knowledge of Australian BAS and GST frameworks
Tools
- Strong Microsoft Excel, good enough to build reconciliation workpapers
- Xero, including Xero Payroll, advantageous
- Experience with a comparable ERP advantageous
Benefits
Step Into the Smartsourcing Experience
Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.
Why You'll Love Working Here
At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:
- 5-day Christmas Leave (unwrap real time off)
- Healthcare from Day 1 for you and your family (because healthcare matters)
- Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
- Night shift differential for evening schedules
- Subsidized gym membership and sports wellness clubs
- Smartsourcing Exclusives (deals made just for you)
- Themed BFFs, monthly knockoffs, summer parties
- Community give-back programs and personal development workshops
We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.
On time, every time. Apply now.
