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Open nowPosted 11 hours agoWe saw it 119 min after it went up

Private Events Manager - Soho House Sao Paulo

Soho House & Co.466 open roles

Where
Soho House São Paulo, Rua São Carlos do Pinhal, 764 - Bela Vista, São Paulo - SP, 01332 000, Brazil
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Your applicationOpen nowPrivate Events Manager - Soho House Sao PauloSoho House & Co. · Soho House São Paulo, Rua São Carlos do Pinhal, 764 - Bela Vista, São Paulo - SP, 01332 000, Brazil

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Soho House & Co.'s own form.

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The clock on this job

Early applications get read.

9.6% of postings close within 7 days. Measured by our own scanner across the market. Soho House & Co. postings stay open a median of 27 days.

Share of postings closed within
  1. 1.9%1 day
  2. 3.9%3 days
  3. 9.6%7 days
  4. 15.6%14 days
  5. 33.9%30 days
This job: posted 11 hours ago

Soho House & Co. median: 27 days open

The posting

This position will be responsible for managing and executing quality events, including client and partner liaison.

· Enter all leads into Tripleseat and create a booking or “soft hold”. If date is unavailable, provide alternative dates or venue for member

· Private events duties, including but not limited to booking events, creating contracts, BEO’s, sending proposals, catering and other as required.

· Maintain, update and track event changes in Tripleseat

· Tasked with scheduling & payroll duties as required

· Perform sales site visits with clients, including pre-event walk throughs.

· Make introduction to Head of Private Events depending on site and overall scope of the event should it exceed the capacity of a single space and require a buyout.

· Update internal meetings, including catering and setup in calendar in Event Booking System.

· Generate weekly report of upcoming private events and their statuses to send out to Operations teams and Head of Private Events

· Work closely with the Member Events team to ensure that spaces are not double booked, or event times do not overlap

· Coordinate with other departments to communicate event needs (for example, maintenance, AV, housekeeping, etc.)

· Work closely with third party vendors and schedule as needed and obtain approval in writing from Head of Private Events before confirming any order that creates a financial obligation for the company

· Organize, store and update event contracts, receipts and any other pertinent event documentation

· Email receipts to clients after events and address any questions and/or concerns promptly.

· Maintain positive attentiveness to service, responding positively to guests needs and ensuring timely resolution to issues

· To ensure client confidentiality is maintained always.

· Manage schedule to be at the appropriate property as per schedule.

· Performs other duties as assigned by Head of Private Events.

Experience Required

· Working knowledge of Outlook, Excel, Word, InDesign, Adobe software.

· Must have flexible schedule including days shifts, evening shift, holidays, and weekends.

· Ability to multitask and work in a fast-paced environment.

· Ability to understand and follow written and verbal instructions.

· A sophisticated communicator with high standards of performance together with excellent communication, problem solving and listening skills

· Ability to multitask and work in a fast-paced environment.

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