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Open nowFirst seen 28 hours ago

Facilities Support

Solvenow Inc.891 open roles

Where
Conshohocken, Pennsylvania, United States
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Your applicationOpen nowFacilities SupportSolvenow Inc. · Conshohocken, Pennsylvania, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Solvenow Inc.'s own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 28 hours ago

The posting

Qualifications:

  • Must be able to lift 60lbs, bend, carry, climb a ladder when needed; must have reliable all-weather transportation as this is an in-person facilities support role M-F
  • Must have good working knowledge of computers, including full Microsoft suite, Teams, Outlook email & calendars, Photoshop a+, converting/updating/editing files in PDF, working knowledge of excel
  • Some working knowledge of using tools: level, drill gun, tape measure, etc. for light maintenance
  • Some basic technology/IT knowledge (monitor installation, docking station setup)

Responsibilities:

  • Maintenance handles light maintenance requests for the office (tightening a loose leg, repairing/replacing a chair arm or caster, plunging a toilet, turning off the water from a leak, etc.); inspect/review concerns; attempt to resolve/fix/repair, if possible; if not, forward request to LL/Fac Maint to further request a tech/vendor; coordinate vendor arrival & onsite visit; f/u & monitor until issue is resolved & update the tracking log throughout the process
  • Some basic technology/IT knowledge, installing monitors, installing/connecting docking stations, testing & troubleshooting workstation equipment, testing/troubleshooting AV equipment in conf rooms, replacing cords/cables, troubleshooting small user needs, directing people to IT chat, 800#, & help hub ticket system, ordering replacement IT items for desks as needed
  • Mailroom duties include receiving mail, contacting participants, weighing/sending out mail & packages, occasional trips to the post office, using Fedex account with proper account coding, creating labels & packing up shipments to go out, and taking them to fedex box. Receive packages from fedex, UPS, USPS, Amazon & coordinate pickup with /employee & secure until retrieval
  • Kitchens, unloading & running dishwashers, stocking kitchens each day, monitoring stock levels & placing supply orders. Reviewing/reconciling delivery tickets to orders placed, then to invoices of orders for accuracy. Wiping down kitchens as needed, emptying coffee packets, and straightening up the kitchen area midmorning & end of day. Handle repairs & maintenance as appropriate, coordinating coffee vendors for machines, replacing refrigerator filters when necessary, keeping on top of cleanliness & issues as they appear, and proactively responding quickly to a complaint or potential safety issue (leaking water, etc.).
  • Xerox/Canon, refill printers with paper daily, monitor stock levels & place orders as necessary. Assist people with learning to use the printers & plotters themselves. Point of contact for printer/plotter issues/breaks/fix needs, handling technicians when they are on-site. Handle stock levels for toner as needed.
  • Office Supplies, stock office supplies as needed in the cabinet, track supply levels & report when an order needs to be placed.
  • Track Record, monthly office safety tracking tool, handle monthly completion of track record platform that includes duties like checking fire extinguisher tags; ensuring updates are done for HSE docs; ensure we're up-to-date on inspections, filters, etc.; and uploading invoices/receipts & confirmations of annual safety training & drills as they are due, etc.
  • OSTT – Sustainability tracking tool for office; save monthly invoices in network file folder and upload info and invoice to OSTT tracking tool each month for the client to monitor our utility consumption & quantify our shred/recycle efforts.
  • Reception desk backup coverage for breaks and vacation time, helping visitors get in & following front desk procedures, and ensuring catering gets where it's supposed to go. Provide excellent customer service, helping employees & visitors get acclimated in the office.
  • Invoices, receive & review invoices to verify for accuracy, scan/save invoices in vendor folders using the established file name format, and submit invoices to AP if accurate.
  • Communicate with office staff and property managers via email and/or signage for any building issues, safety issues, or janitorial issues as appropriate. This could include a wet paint sign, adding cones/caution tape to block an area off, redirecting traffic if a repair is being done, posting out of order signs, service call has been placed signs, etc.
  • HSE partner for office, training provided, includes being a floor warden & assisting during emergency evac drills, becoming first aid/cpr/aed trained when able, being informed & knowledgeable of HSE plans & HSE & emergency procedures, being a backup lead for HSE events that may occur at our bldgs., acting & prioritizing the safety of ppl in our space.
  • Security includes ensuring the security of the physical office space in accordance with security guidelines; ID badge creation and recovery; access card and visitor management; daily headcount reports; employee vehicle parking files; and communication regarding emergencies.
  • Office support: professional on-hand customer service support for office needs, which can include setting up for company picnics, blocking parking areas w/cones, being point of contact for table rental company, adding trash/recycle cans as needed, additional chair set-ups for meetings, conf room changes to rooms, and adding tables when needed. This role is always evolving to meet the high needs of our ever-changing office.
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