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Open nowPosted 11 days ago

Administrative Assistant (m/f)

Space Products and Innovation

Where
Luxembourg
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Your applicationOpen nowAdministrative Assistant (m/f)Space Products and Innovation · Luxembourg

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Space Products and Innovation's own form.

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The clock on this job

Early applications get read.

13.4% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.2%1 day
  2. 4.6%3 days
  3. 13.4%7 days
  4. 21.6%14 days
  5. 36.2%30 days
  6. 59.0%60 days
This job: posted 11 days ago

The posting

Description des tâches:- Provide general administrative support, including managing calls and emails and scheduling appointments for different teams such as Operations, Accounting, and HR- Assist in the preparation and organisation of documents, reports, and presentationsMaintain and update electronic and physical filing systems, ensuring accuracy and accessibility- Maintain HR records for employees, including hiring, termination, vacation, sick, and travel time- Coordinate meetings and events, including arranging logistics, preparing materialsTaking meeting minutes and recording actions- Handle incoming and outgoing correspondence and shipping, ensuring timely and appropriate responses- Prepare, monitor, and update office inventory - Manage office supplies and equipment, making procurement recommendations as needed- Perform surveys for possible suppliers, request quotations and provide best offer analysis - Collaborate with team members in other European establishments to streamline administrative processes and improve overall efficiency- Coordinate domestic and international travel arrangements for employeesQualifications- At least 2 years of proven experience as an administrative assistant or in a related role- Proficient in Microsoft Office Suite and other relevant software applications- Strong organisational and multitasking skills, with attention to detail- Excellent written and verbal communication skills- Ability to work independently and collaboratively in a fast-paced environment- Discretion and confidentiality in handling sensitive information- A proactive and positive attitude with a willingness to take on new challenges- Proficiency in English and French, knowledge of Italian or German is an asset

Posting text belongs to the employer. Removal requests: contact us.

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