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CLASSIFICATION TITLE: General Accounting Specialist Employment Status: Full-timeFLSA Status: Non-exemptReports to: Assistant TreasurerDivision: Business Office Campus: Central Campus, Hillsboro DISTINGUISHING JOB CHARACTERISTICSReconcile bank accounts and subsidiary accounts to general ledger. Assists with financial reports and accounting for capital projects. ESSENTIAL DUTIES AND RESPONSIBILITIESTo perform this job successfully, an individual must perform essential duties to expected performance standards. Reasonable accommodations are made as required for persons who are disabled under the Americans With Disabilities Act. Maintains the College's general ledger by posting, reviewing, and reconciling financial transactions, including student charges, cash receipts, payroll, financial aid, foundation activity, and other related transactions. Processes purchase orders and payment vouchers for capital projects through the Ohio Controlling Board system, ensuring compliance with applicable requirements. Generates and processes charges, billing, and payments for various College programs, services, and activities. Processes invoices, vouchers, encumbrances, requisitions, and other financial transactions in accordance with College and State of Ohio requirements. Prepares, enters, and maintains journal entries to accurately record financial transactions, allocations, accruals, payroll-related activity, fees, departmental charges, and restricted fund activity in accordance with accounting standards and College policies. Reconciles bank accounts, daily check activity, and related transactions to the general ledger to ensure the accuracy of financial records. Reconciles accounts receivable, accounts payable, foundation accounts, third-party accounts, and other financial records to the general ledger. Prepares monthly financial reports, reconciles financial records to the general ledger, and ensures the accuracy of financial data. Assists with month-end closing activities and the preparation of financial statements and required state reports. Maintains financial records through the scanning, filing, and retention of supporting documentation. Reviews financial records, investigates discrepancies, and resolves issues as appropriate. Maintains the confidentiality of sensitive financial and employee information. Works the assigned schedule, maintains regular and punctual attendance, and works approved overtime as necessary to meet workload demands. Performs other duties as assigned. OTHER DUTIES AND RESPONSIBILITIESAssists with cash receipting, prepares bank deposits and deposits at the bank. Performs other related duties as required. SCOPE OF SUPERVISIONNone EQUIPMENT OPERATEDComputer; printer; calculator; copier; fax machine; scanner; telephone; postage machine and other standard office equipment. CONFIDENTIAL DATANon-public and sensitive college records WORKING CONDITIONSGood office working conditions. The work requires the use of safe work practices with office equipment, and observance of general safety regulations. USUAL PHYSICAL DEMANDSThe following physical demands are typically used to perform this job’s essential duties and responsibilities. They are not qualification standards, rather they may be used to help the College, employee, or applicant identify where and how reasonable accommodations may be made when an otherwise qualified person is unable to perform the job’s essential duties due to an ADA disability. While performing the duties of this job, the employee frequently sits for extended periods of time and occasionally stands and walks. The employee regularly exhibits manual dexterity when working on the computer, typing and performing other related tasks. The employee regularly talks and hears when working with students and the general public. Vision demands include close, relatively detailed vision, with the ability to adjust focus when typing or reading a computer screen. The employee occasionally lifts up to 10 pounds. KNOWLEDGE, SKILLS AND ABILITIESKnowledge of: standard office practices and procedures; basic accounting principles; Microsoft Office Suite; basic mathematics including percentages, fractions and decimals. Ability to: exhibit a pleasant public manner to internal and external constituents; demonstrate telephone etiquette; accurately transfer financial data from one record to another; accurately post information to financial records; exhibit attention to detail; maintain confidential and sensitive information; work independently; originate an attractive and functional typing format; organize and file documents according to alphabetical, numerical and subject order; apply ethical standards to work situations; make work decisions in accordance with SSCC’s values; show respect and sensitivity for cultural differences, and promote an harassment-free environment; embrace and support constructive change; work efficiently and effectively to improve college operations; consistently follow safety and security procedures and practices; develop and maintain effective working relationships with students, learning community, associates and general public; contribute toward building a positive team working environment; treat others with respect as representative of SSCC. Skill in: data entry; typing; performing mathematical calculations including decimals; application of Microsoft Office software including Word, Excel and Outlook; application of Adobe, Jenzabar and other job related software; operation of standard office equipment; office organization; creating functional and professional electronic report formats; verbal and written communications. QUALIFICATIONSAn equivalent combination of education, training, coursework, and experience may be considered in meeting the minimum qualifications for this position. An example of an acceptable qualification is: Associate’s degree in accounting or related field with a minimum of three years related experience in accounting, bookkeeping, finance, office administration, or a related field. Bachelor’s degree preferred. The successful candidate must pass all required background checks in accordance with Southern State Community College policies, procedures, and applicable laws. The successful candidate must be able to provide documentation verifying identity and authorization to work in the United States as required by the Immigration Reform and Control Act (IRCA). LICENSURE OR CERTIFICATION REQUIREMENTSNone. The listing of duties and requirements listed in this description should in no manner imply that these are the only responsibilities to be performed by the employee who fills this position. Each employee is required to follow the directives, and to perform any duties required by the employee's supervisor or designee.
