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Open nowFirst seen 34 hours ago

Operations Admin

St Luke's ElderCare42 open roles

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Your applicationOpen nowOperations AdminSt Luke's ElderCare

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The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 34 hours ago

The posting

The Admin Assistant/Senior Admin Assistant, Operations provides administrative and operational support to the Executive, Operations in ensuring the smooth running of all non-clinical services within the St Luke's Residence. This includes security, landscaping, cleaning, and other supportive services that contribute to a high-quality living environment for residents.

Job Responsibilities:

1. Administrative Support

  • Assist in the coordination and documentation of outsourced services, including cleaning, catering, laundry, security, and medical supplies.
  • Maintain and update vendor contracts, service agreements, and compliance records.
  • Assist in scheduling and coordinating meetings with service providers, vendors, and internal stakeholders.
  • Prepare reports, meeting minutes, and performance evaluations for management review.

2. Vendor and Service Coordination

  • Support the monitoring of vendor performance by collecting data and assisting with compliance checks.
  • Assist in tracking service issues and coordinating with vendors to ensure timely resolution.
  • Maintain proper documentation of vendor interactions, service reports, and corrective actions taken.

3. Budget and Expense Tracking

  • Assist in tracking expenses for outsourced services and compiling financial reports.
  • Maintain records of purchase requests, invoices, and payments for review by the Executive, Operations.

4. Compliance and Process Improvement

  • Assist in maintaining records related to health and safety compliance.
  • Support audits and inspections by preparing necessary documents and reports.
  • Contribute to process improvement initiatives by collecting data and assisting in process evaluations.

5. General Operations Support

  • Respond to inquiries related to non-clinical services within the nursing home.
  • Maintain proper filing systems and records for operational activities.
  • Perform any other administrative tasks as assigned by the Executive, Operations.

Qualifications & Requirements:

  • Diploma or equivalent qualification in Business Administration, Facility Management, or related field.
  • Minimum 1-2 years of administrative experience, preferably in a healthcare or eldercare setting.
  • Strong organizational and multitasking skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Good communication and interpersonal skills.
  • Detail-oriented and able to maintain accurate records.
  • Ability to work independently and collaboratively within a team.
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