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Open nowFirst seen 4 days ago

Senior Paralegal

Staff Finders Technical28 open roles

Where
San Jose, California, United States
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Your applicationOpen nowSenior ParalegalStaff Finders Technical · San Jose, California, United States

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 4 days ago

The posting

Job Summary

We are seeking a highly skilled Senior Paralegal with expertise in employment law to join our team in the financial services industry. This role will be responsible for managing employment-related matters, supporting litigation and investigations, and developing processes that strengthen the Employment Legal teams ability to support business partners. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with cross-functional teams.

Responsibilities

Administrative Support

  • Draft, review, and format legal documents, correspondence, and presentations
  • Manage employment intakes, conduct initial review of documentation, and prepare initial responses
  • Maintain organized case files and records within Google Drive
  • Schedule meetings, depositions, mediations, and other legal proceedings
  • Assist with invoice management from outside counsel and vendors
  • Support development and implementation of employment legal processes to improve efficiency

Litigation Management

  • Manage case files for litigation, arbitrations, agency charges, and internal investigations
  • Track deadlines, statutes of limitations, and maintain accurate calendars
  • Coordinate discovery responses, including collection, review, and production of documents
  • Assist in preparation of pleadings, motions, briefs, and filings
  • Liaise with outside counsel to ensure efficient information flow and compliance with policies

Compliance & Investigations

  • Support internal investigations by organizing documentation and scheduling interviews
  • Assist with compliance initiatives related to employment laws and regulations
  • Help develop and maintain training materials and resources for HR and management teams

Project Management

  • Develop and manage project plans for key initiatives, including stakeholder engagement and resource tracking
  • Identify gaps and resolve blockers to maintain project momentum
  • Facilitate communication with stakeholders across departments
  • Conduct retrospectives and document lessons learned from projects

Required Qualifications

  • 57 years of in-house employment paralegal or case management experience
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Proficiency with Google Drive / G-Suite
  • Experience with case management and eDiscovery tools (e.g., Exterro)
  • Experience with billing and invoice management systems

Education and/or Experience

  • All education levels considered, provided candidate meets experience requirements

Nice to Have

  • Strong background in litigation holds, discovery management, and document production
  • Data tracking and analytics experience for litigation and employment matters
  • Demonstrated project management skills and cross-functional collaboration
  • Excellent organizational abilities and ability to manage multiple priorities
  • Strong interpersonal skills with the ability to build effective working relationships

Additional Details

  • Location: San Jose, CA (Hybrid 3 days in office)
  • Work Schedule: Monday - Friday, 9:00 am 5:00 pm
  • Interview Process: One-on-one interview, followed by a panel interview with team members

Join our team to make an impact by building efficient processes, supporting complex employment matters, and serving as a trusted partner across the organization.

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