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Open nowPosted 4 days ago

Bilingual Virtual Administrative & Timekeeping Coordinator - 49796196700

Staffing for Doctors

Where
Colombia
Work mode
Remote
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Your applicationOpen nowBilingual Virtual Administrative & Timekeeping Coordinator - 49796196700Staffing for Doctors · Colombia

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 4 days ago

The posting

We are seeking a detail-oriented Virtual Administrative & Timekeeping Coordinator to support a US-based shipping and logistics company.

In this role, you will manage employee time cards, upload and organize documentation, and handle administrative follow-ups for management. You will work extensively with spreadsheets and online management systems, catch missing details, and ensure all administrative records are complete, organized, and delivered on time.

Work Schedule: Monday through Friday, 8:00 AM – 5:00 PM (Standard Business Hours).

RESPONSIBILITIES

  • Time Card Management (Primary): Collect and review time cards for accuracy, flag missing or incomplete entries, follow up directly with employees, update tracking sheets, and prepare records for management review and payroll processing.
  • Documentation & File Management (Primary): Upload documents to designated online systems, maintain consistent folder structures and file naming conventions, review documents for completeness, chase outstanding items, and maintain accurate tracking logs.
  • Administrative Support & Follow-Up: Send reminders, maintain Excel or Google Sheets logs, prepare basic operational reports, handle routine email correspondence, track deadlines, and support general clerical and data entry tasks.

Requirements

  • Administrative Experience: Direct background in administrative support, data entry, or general office administration.
  • Spreadsheet Proficiency: Strong hands-on skills in Microsoft Excel or Google Sheets.
  • Document Management: Proven experience uploading, organizing, and systematically managing electronic files and folders.
  • Attention to Detail: Exceptional accuracy, organization, and proactive follow-through skills.
  • English Proficiency: Clear, professional written and verbal English communication.
  • Work Ethic: Ability to work independently, follow established procedures, and handle repetitive tasks accurately and confidentially.

NICE TO HAVES

  • Experience with timekeeping, timesheet reviews, or payroll support operations.
  • Familiarity with online timekeeping platforms, shared cloud drives, and document management systems.
  • Experience supporting remote or multi-employee operational teams.
  • Prior experience in the shipping, logistics, or transportation industry (preferred, not required).
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