The posting
Job Description
Please note this position will be based on the Stanford campus and is a hybrid (working on-site and working from home) subject to operational needs.
Stanford University’s Department of Emergency Medicine is seeking a Project Manager for the Emergency Department Data Analytics Committee (EDAC) and Study Design and Statistical Analysis (SDSA) Core. This Administrative Services Administrator 1 position will independently manage a portfolio of cross-functional data, analytics, operational, quality-improvement, and research projects from intake through completion. The position serves as the primary operational point of coordination among faculty, investigators, analysts, clinical and operational leaders, and institutional partners. The role maintains project visibility and accountability; manages scope, timelines, milestones, dependencies, risks, documentation, approvals, handoffs, and deliverables; facilitates communication and decision-making; and proactively identifies and resolves barriers to project completion.
This is a project-management and operational role. It does not provide statistical expertise, conduct independent analyses, author statistical analysis plans, serve as the scientific lead, or provide substantive grant or manuscript writing. Familiarity with healthcare, academic research, data/analytics, IRB, compliance, or data-governance workflows is preferred because the role operates within those environments.
Additional Duties Include*:
- Manage multiple concurrent EDAC and SDSA projects through initiation, planning, execution, monitoring, and close-out.
- Develop and maintain project plans, timelines, milestones, dashboards, workflow tools, action logs, and portfolio-tracking systems.
- Monitor project status, workload, dependencies, pending inputs, approvals, risks, and anticipated completion dates; follow up proactively and escalate unresolved barriers appropriately.
- Coordinate project intake and routing across EDAC, SDSA, investigators, analysts, external resources, and other institutional partners; ensure required operational information and documentation are present before work proceeds.
- Create portfolio reports and analyze project-management metrics to identify bottlenecks, capacity constraints, turnaround-time trends, and opportunities for workflow or resource improvement.
- Facilitate meetings, prepare agendas and briefing materials, document decisions and action items, establish clear ownership, and communicate realistic timelines and next steps.
- Develop, implement, and continuously improve project-management procedures, intake workflows, documentation standards, communication cadences, escalation pathways, and close-out practices.
- Provide process-oriented information and training to faculty, staff, trainees, and partners regarding EDAC and SDSA intake, tracking, documentation, and project workflows.
- Coordinate the timelines, documentation, and logistics for presentations, reports, training materials, and conference-related activities.
* - Other duties may also be assigned.
DESIRED QUALIFICATIONS:
- Three to five years of progressively responsible project or program management experience, including independently managing multiple concurrent projects through the full project lifecycle.
- Demonstrated ability to drive projects forward, establish accountability, identify barriers and competing priorities, manage risks and dependencies, and escalate issues appropriately.
- Experience developing and maintaining project plans, timelines, Kanban boards, Gantt charts, dashboards, workflow maps, action logs, and portfolio-tracking systems.
- Strong organizational, meeting-facilitation, written communication, stakeholder-management, and status-reporting skills, with the ability to synthesize complex information into clear decisions and next steps.
- Experience developing, standardizing, and improving workflows, SOPs, intake processes, documentation standards, and project-management practices; Lean, Six Sigma, or comparable process-improvement experience is desirable.
- Demonstrated ability to analyze project and operational performance data, identify bottlenecks and trends, and recommend process, prioritization, capacity, or resource improvements.
- Experience working in a complex, matrixed environment. Familiarity with academic research, healthcare, clinical operations, data/analytics, IRB, compliance, or data-governance workflows is preferred.
- Proficiency with spreadsheets and structured project-tracking tools; experience with commonly used project-management, collaboration, and reporting platforms is preferred.
- PMP, Lean/Six Sigma, or comparable project/program management training or certification is preferred but not required.
- Statistical expertise, independent data analysis, statistical analysis plan authorship, and scientific leadership are not required for this role.
PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently stand/walk, sitting, grasp lightly/fine manipulation.
- Occasionally use a telephone.
- Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
Occasional evening and weekend hours.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Responsibilities
Core Duties:
- Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
- Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
- Analyze and interpret policies; develop, revise and implement procedures for program or function.
- Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
- Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
- May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
- May direct staff to perform various tasks and assignments. May also supervise staff.
Minimum Education and Experience
Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Demonstrated ability to prioritize own work and multi-task.
- Demonstrated excellent organizational skills.
- Demonstrated ability to take initiative and ownership of projects.
- Ability to communicate effectively both orally and in writing.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Demonstrated experience working independently and as part of a team.
- Relevant subject matter knowledge.
- Ability to direct the work of others, for jobs requiring supervision.
