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Open nowFirst seen 3 days ago

Project Secretary

Star Services LLC782 open roles

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Your applicationOpen nowProject SecretaryStar Services LLC

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Star Services LLC's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

The Project Secretary provides administrative and clerical support to project teams, ensuring efficient document management, scheduling, and coordination of project activities.

Key Responsibilities:

  • Maintain and organize project documentation, reports, and correspondence.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Assist in preparing project reports, presentations, and meeting minutes.
  • Handle communication with internal teams, contractors, and stakeholders.
  • Ensure compliance with company policies and project deadlines.
  • Maintain confidentiality of sensitive project information.

Requirements:

  • Diploma or Bachelor's degree in Business Administration or a related field.
  • Minimum [X] years of experience in administrative/project support roles.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems.
  • Strong organizational, communication, and multitasking skills.

Job Title: Senior Project Secretary / Sr. Project Secretary

Location: [Specify Location] Employment Type: [Full-time/Contract] Salary: [Specify Range]

Job Summary:

The Senior Project Secretary plays a vital role in managing project-related administrative tasks, ensuring smooth coordination, document control, and compliance with project deadlines and policies.

Key Responsibilities:

  • Manage and oversee project documentation, filing, and retrieval systems.
  • Coordinate with project managers and teams to track project schedules and deliverables.
  • Draft and review correspondence, contracts, and reports.
  • Organize and facilitate project meetings, including preparing agendas and recording minutes.
  • Ensure compliance with company and regulatory documentation standards.
  • Liaise with external stakeholders, vendors, and consultants as required.
  • Provide guidance and mentorship to junior project secretaries.

Requirements:

  • Diploma or Bachelor's degree in Business Administration, Project Management, or a related field.
  • Minimum [X] years of experience in project administration, preferably in [industry].
  • Proficiency in document control systems, MS Office, and project management tools.
  • Strong attention to detail, confidentiality, and ability to handle multiple tasks.
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What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Star Services LLC's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Star Services LLC's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Star Services LLC's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

more interviews than doing it yourself with ChatGPT.

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  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

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