Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowFirst seen 12 hours ago

Travel Coordinator

STELO38 open roles

Where
Paarl, South Africa
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowTravel CoordinatorSTELO · Paarl, South Africa

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on STELO's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 12 hours ago

The posting

Company Overview

STELO is an Operations and Maintenance (O&M) services company providing integrated technical, operational, and maintenance support to process plants and mining operations across Africa.

Headquartered in Mauritius, STELO operates in multiple African jurisdictions, delivering sustainable, performance-driven solutions for plant operations, maintenance, and asset management.

Position Purpose

The Travel Coordinator is responsible for coordinating and administering all travel and site mobilisation arrangements for STELO employees and contractors across Africa.

This includes managing flights, visas, travel insurance, in-transit accommodation, ground transport, site medicals, and PPE issuance in coordination with client travel and site management teams.

The role ensures that all personnel are fully compliant, fit, and equipped before mobilisation, and that all travel logistics are arranged safely, efficiently, and cost-effectively in accordance with company and client requirements.

Key Responsibilities

1. Travel Planning & Coordination

  • Arrange and confirm all domestic and international travel for STELO personnel to and from operational sites.
  • Coordinate flights, airport transfers, in-transit accommodation, and site transport.
  • Prepare and distribute travel itineraries to travellers and line managers.
  • Ensure compliance with client travel protocols and site access requirements.
  • Maintain up-to-date knowledge of routes, restrictions, and immigration requirements.

2. Visa, Passport & Documentation Management

  • Coordinate visa applications, work permits, and other travel documents for all employees.
  • Track expiry dates for passports, visas, and other critical documentation.
  • Liaise with embassies, consulates, and government offices as required.
  • Maintain accurate, confidential records of travel documentation.

3. Medicals, PPE & Site Readiness

  • Arrange all pre-deployment and return-to-work medical examinations in accordance with client and country requirements.
  • Track medical expiry dates and ensure personnel remain compliant with fitness standards.
  • Coordinate procurement, issue, and replacement of PPE (personal protective equipment) for personnel as required for site deployment.
  • Maintain accurate records of issued PPE and medical certifications.
  • Liaise with HR, HSE, and Operations to ensure all mobilisation requirements are met before travel.

4. Travel Insurance & Risk Management

  • Arrange and maintain travel and medical insurance coverage for all travellers.
  • Verify that all travellers have valid insurance prior to departure.
  • Monitor travel alerts, security advisories, and regional health requirements.
  • Communicate risks and travel advisories to travellers and managers as needed.

5. Liaison & Communication

  • Liaise with client travel departments, travel agencies, and accommodation providers to secure and coordinate bookings.
  • Communicate closely with Operations, HR, and Payroll to align travel with rotation schedules and leave cycles.
  • Provide prompt assistance to travellers for changes, emergencies, or delays.
  • Maintain professional relationships with key service providers to ensure quality and reliability.

6. Administration & Reporting

  • Maintain a centralised travel and mobilisation database, capturing bookings, costs, and documentation.
  • Prepare monthly travel and mobilisation reports, summarising expenditure, travel patterns, and compliance status.
  • Ensure all travel-related costs are accurately allocated to the correct project or cost centre.
  • Reconcile supplier invoices and assist with travel-related cost control and budget tracking.

Key Relationships

  • Internal: Travel Administrator, HR, Operations, Payroll, Project Managers, HSE Department
  • External: Client travel teams, travel agents, airlines, medical service providers, visa agencies, insurance brokers, accommodation and transport suppliers

Qualifications & Experience

  • Certificate in Travel Management, Business Administration, or Logistics (or equivalent).
  • Minimum 3-5 years experience in a travel coordination, logistics, or mobilisation role ideally within the mining, energy, or engineering sectors.
  • Experience working with African travel logistics, visa processes, and medical compliance.
  • Familiar with travel booking systems, vendor management, and cost reconciliation.
  • Proficient in MS Office; experience with travel or ERP software advantageous.

Skills & Competencies

  • Strong planning and coordination skills
  • Excellent communication and interpersonal ability
  • High attention to detail and record-keeping accuracy
  • Problem-solving and flexibility under pressure
  • Financial and cost-control awareness
  • Knowledge of medical and safety compliance for site mobilisation
  • Customer service orientation and responsiveness
  • Fluent in English (required); French proficiency advantageous

Personal Attributes

  • Reliable, organised, and proactive
  • Professional and service-oriented
  • Calm under pressure and able to multitask effectively
  • Culturally sensitive and adaptable
  • Integrity and confidentiality in handling personal and travel information

Employment Details

  • Location: Paarl, Western Cape, South Africa
  • Reports To: Travel Administrator
  • Contract Type: Permanent, full-time
  • Working Hours: Standard business hours with flexibility to support after-hours travel issues
  • Remuneration: Market-related, commensurate with experience
From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against STELO's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on STELO's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    STELO's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.