The posting
About us
At Stone King, we're a purpose-driven law firm with a clear ambition: to deliver positive societal impact through the work we do with and for our clients. Since 1785, we've combined a proud heritage with a forward-looking approach, embracing change and investing in our future.
We work with many organisations and individuals who share our commitment to making a difference, including charities, social enterprises, faith-based organisations, educational institutions, businesses, public sector organisations and private individuals. We are nationally recognised for our expertise across the sectors we serve and are consistently ranked by Chambers and Partners and The Legal 500. Many of our lawyers are recognised as leading practitioners in their fields, reflecting the depth of expertise, sector knowledge and client service we provide.
We foster an inclusive and supportive culture where different perspectives are valued, people are empowered to develop and thrive.
Our lawyers are more than legal advisers. They are trusted partners, problem-solvers and collaborators, helping clients navigate complex challenges, achieve their ambitions and create lasting positive impact in the communities they serve.
The Team
Our talented people are at the heart of everything we do. Across our teams, we work alongside clients on complex, meaningful and often high-profile matters that shape organisations, strengthen communities and create lasting impact.
Drawing on a wealth of expertise and a collaborative approach, our people support clients through significant milestones, strategic challenges and opportunities for growth. From navigating change and managing risk to delivering innovative solutions and driving positive outcomes, our work helps organisations achieve their goals and make a difference in the sectors they serve.
Collectively, our teams are united by a shared commitment to excellence, purpose and delivering outstanding client service. The breadth of our experience, combined with our passion for supporting those we work with, enables us to contribute to projects and initiatives that have a real and lasting impact on people, organisations and communities.
The Opportunity
We are looking for a talented and motivated Post-Completions Clerk Assistant to join our Real Estate team. This is an exciting opportunity to work with a diverse client base, providing high-quality legal advice and building trusted relationships within one
You'll work alongside supportive and experienced colleagues, collaborating across teams to deliver excellent client service while continuing to develop your own skills and expertise.
This role offers the opportunity to:
- Provide administrative support to the Post Completions Clerk and wider Real Estate team, assisting with a variety of post-completion activities across property transactions.
- Prepare, organise and maintain electronic and paper documentation, ensuring records are accurate, complete and readily accessible.
- Assist with the preparation and submission of routine documentation and forms relating to post-completion processes.
- Monitor inboxes, workflows and case management systems, ensuring tasks are actioned or escalated appropriately.
- Update case management systems and transaction records accurately, maintaining high standards of data integrity.
- Support the tracking of key dates, deadlines and outstanding matters, helping to ensure post-completion work progresses efficiently.
- Prepare standard correspondence, forms and reports for review by the Post Completions Clerk or other team members.
- Liaise professionally with internal colleagues, clients, lenders, agents and third parties to obtain or share information as required.
- Assist with file closing procedures, document storage, archiving activities and compliance-related administrative tasks.
- Identify and raise potential issues, discrepancies or missing information promptly, supporting the team in maintaining quality and service standards.
- Contribute to the continuous improvement of administrative processes and support the wider team during periods of high workflow.
This is a hybrid role, with an expectation of around two days per week in the office.
About You
We’re interested in hearing from candidates who can demonstrate the skills, experience and behaviours required to succeed in this role. We are also keen to hear from candidates who are looking for a role that is part-time with various hours available across the working week.
Requirements
Essential
- Experience undertaking administrative tasks in a busy office or customer-focused environment.
- Ability to maintain accurate records and update databases or case management systems.
- Strong organisational skills with the ability to manage multiple tasks and competing priorities.
- Confident use of Microsoft Office applications and electronic filing systems.
- Ability to follow processes, procedures and instructions consistently and accurately.
- Strong written and verbal communication skills when dealing with colleagues and external contacts.
- Educated to GCSE level (or equivalent), including English and Mathematics.
- Good understanding of administrative processes and the importance of accuracy when handling documentation and records.
- Ability to work within established procedures and maintain confidentiality when handling sensitive information.
- Strong working knowledge of Microsoft Office applications, particularly Outlook, Word and Excel.
- Willingness to learn post-completion processes, Land Registry procedures and legal administration practices.
- Demonstrates excellent attention to detail and a methodical approach to work.
Desirable
- Previous experience supporting a legal, conveyancing or real estate team.
- Experience preparing standard correspondence, forms and documentation.
- Exposure to document management systems, workflow tools or legal practice management software.
- Experience monitoring deadlines, progressing tasks and maintaining audit trails.
- Familiarity with Land Registry portals, SDLT processes, property searches or other post-completion activities.
- Experience handling high volumes of documentation while maintaining a high level of accuracy.
- Previous experience within a legal, professional services, property or office-based administrative environment.
- An understanding of residential and/or commercial property transactions.
- Knowledge of Land Registry processes and post-completion activities.
- Experience using case management or document management systems.
- Business Administration qualification or other relevant administrative certification.
Personal Attributes
- Builds strong relationships and communicates effectively.
- Collaborates well with colleagues and stakeholders.
- Takes a proactive and solutions-focused approach.
- Manages priorities effectively and delivers high-quality work.
- Contributes positively to an inclusive and supportive team culture.
Why Join Stone King?
At Stone King, you'll be part of a purpose-driven firm where your work has a meaningful impact on clients, communities and society. We combine sector-leading expertise with a collaborative and inclusive culture, creating an environment where people are trusted, supported and encouraged to thrive.
Alongside meaningful and rewarding work, we offer a competitive benefits package designed to support your wellbeing, professional development and work-life balance, including
Benefits
- Competitive salary
- Profit Share Scheme
- Private Medical Insurance
- Life assurance (4x salary)
- Pension scheme
- Cycle to Work scheme
- 28 days' annual leave, plus bank holidays. Enhanced leave provisions for key life events, supporting you through important moments both inside and outside of work.
- An additional paid day each year to support CSR and volunteering activities.
- Flexible and hybrid working arrangements
- A collaborative, inclusive and supportive culture
- Investment in learning, development and career progression
- The opportunity to work alongside market-leading sector specialists
- Meaningful work that delivers positive impact for clients, communities and society
Want to know more?
This advert provides an overview of the opportunity. To request a copy of the full job description or alternative formats of the job description, please contact our Careers team at [email protected].
Diversity, Equity and Inclusion
At Stone King, we value individuality and are committed to creating an inclusive, supportive workplace where everyone can thrive. We are an equal opportunities employer, committed to ensuring all employment decisions are made fairly and without discrimination. We are proud signatories of the Mindful Business Charter, Race Fairness Commitment and Age Friendly Employer Pledge, and are a Disability Confident Employer.
We aim to make our recruitment process as accessible and inclusive as possible and will make reasonable adjustments where needed. As part of our Disability Confident commitment, we will offer an interview to disabled applicants who meet the minimum criteria for the role, subject to any recruitment capacity constraints.
Before you apply
Adverts will close when sufficient applications have been received. Therefore we would encourage you to submit your application as soon as possible.
Stone King LLP is an equal opportunities employer. We are committed to ensuring equality of opportunity by encouraging all our staff to achieve their full potential and guaranteeing that all employment decisions are taken without reference to irrelevant information or discriminatory practices.
Recruitment agencies – please do not send us unsolicited CVs. If you do so, we reserve the right to contact the candidate directly and your T&Cs will not apply.
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