Accounts Payable Coordinator

The posting

Why Choose Suddath to “Move” your Career to the Next Level?

At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

What We Offer!

• A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
• Weekly pay for hourly-paid employees. Biweekly pay for salaried employees.
• Paid Time Off (PTO) and paid company holidays
• A tuition reimbursement plan where employees are encouraged to continue their education and development
• For more information on our benefit offerings, please visit https://suddath.com/about/careers/ and scroll down to view our employee benefits.

General position summary:

Responsible for the daily coordination, payment processing and distribution of reports for all Domestic Accounts Payable invoices. This includes close coordination on payment inquiries with various internal personnel and teams to resolve outstanding vendor payment issues.

Essential Duties & Responsibilities:

• Participate in daily/weekly team meetings to coordinate and prioritize vendor payment activities with Claims, Billing and Vendor Relations Teams.
• Manage workflow to ensure payments are made in a timely manner and are aligned with established A/P Days to Pay performance metrics
• Research and communicate with vendors to resolve payment issues, reducing the Aged Payables
• Process daily/weekly check runs via the accounting system and 3rd party payments platform
• Train personnel to conduct routine accounts payable tasks, including, but not limited to; labeling, check selection, responses to vendor inquiries, research and execution of the daily/weekly check run.
• Perform vendor information reviews and updates to 3rd party payments platform to ensure accurate remittance information is on file for all payees.
• Work closely with the Claims Team to ensure all offsets are completed in a timely manner and are aligned with Claims performance metrics.
• Conduct reviews and reconciliations of vendor payments and credit memos where necessary to update vendor payables to improve payment accuracy.
• Provide ad-hoc reporting to management team to assist in decision making
• Assist, lead, participate on projects to improve AP Efficiency

Job Skills Required:

Excellent verbal and written communication skills

Ability to prioritize and re-prioritize as situations and needs change throughout the workday

Excellent teamwork and inte

Strong analytical and problem solving skills

Excellent attention to detail and follow through

Ability to work under deadlines and specific time frames

Ability to demonstrate initiative and to work with minimum supervision

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education & Experience:

High School Diploma or GED required; three to five years related experience and/or training; or equivalent combination of education and experience.

Bachelor’s degree or Associate’s degree in Accounting preferred. Prior experience in Accounts Payable required.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports.
• Ability to speak effectively before groups of customers or employees of organization.
• Excellent written and verbal communication skills.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Operations:

• To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite, and the ability to learn and effectively use software applications such as move management, accounting/billing, HRIS, timekeeping and other applications used in the performance of job duties.

Planning/Organization:

• Ability to prioritize and re-prioritize as situations and needs change throughout the workday
• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work .

Certificates/Licenses/Registrations:

• None required.

Working Conditions:

• Cubicle working environment
• Noise level in the work environment is usually moderate

Physical/Environmental Demands:

Activity:

• Stand - Under 1/3 Time
• Walk - Under 1/3 Time
• Sit – Over 2/3 Time
• Use hands to finger, handle, or feel - Over 2/3 Time
• Reach with hands and arms – 1/3 to 2/3 Time
• Climb or balance – None
• Stoop, kneel, crouch or crawl – Under 1/3 Time
• Talk or hear – over 1/3 to 2/3 time
• Taste or smell – None
• Other - None

Physical Activity Level:

• The employee must occasionally lift and/or move up to 10 pounds.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to reach with hands and arms.

Manual Dexterity:

• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.

Special Vision Requirements:

• Specific vision abilities required by this job include close vision and ability to adjust focus.

The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.