The posting
Job Description
JOB SUMMARY:
The Human Resources Administrator will provide administrative support for day-to-day human resource operations, with primary focus on onboarding and HR Helpdesk maintenance.
ESSENTIAL JOB DUTIES:
- Keep apprised and updated on local, state, and national rules, rules and regulations surrounding labor laws and acceptable HR practices.
- Inputs and maintains employee data within the company HRIS system, validating that all data entered and maintained within the employee records is accurate and updated, in accordance with company policies and procedures. Works closely with the Payroll Manager to ensure all changes and pay adjustments entered in HRIS system flow properly to Payroll. Includes running reports from HRIS and other sources.
- Participate in onboarding experience including audit of the pre-employment items, preparation of employment agreements, assignment and successful completion of the HR onboarding items, correct entry of employee data in the appropriate HRIS system(s).
- Serves as the primary customer service representative for the HR Department. Responsible for maintaining the HR Support Helpdesk and dispatching incoming emails, calls and other communications to the appropriate team members and/or subject matter experts. Ensures employees, managers and other team members are receiving accurate and timely responses.
- Maintains high standards of confidentiality of all employee records, communications, and information, in accordance with HIPAA, company policy, and any other applicable federal or state regulations.
- Assists and supports the HR function provided by shared services including: benefits administration including enrollment, payroll accuracy, timely processing of personnel changes including, but not limited to, hiring, promotions, wage changes, title changes, terminations, etc. Provides general administrative support to members of the HR team for special projects, events, and initiatives.
- Maintain company policies, procedures, and processes.
- Maintain employee confidence and protects operations by keeping human resource information confidential and following organizational standards.
- Aid HR Manager in supporting managers with progressive discipline approach to include training, witnessing and proper documenting of events.
- Prepare employee data reports by assembling, preparing, and analyzing data; reports are not limited to turn over, employee census and EEO data. Provide findings to HR Manager.
- In conjunction with risk management staff, administers policies and procedures for a safe workplace. Works with risk management staff in developing region-specific programs. Ensures all accidents and injuries are reported to the appropriate parties.
- Assist with the due diligence and acquisition preparation, as requested.
- Provide onsite support, as assigned, for Human Resources projects and acquisitional needs, as assigned.
- Sort and distribute HR mail accordingly.
- Coordinate employee events as the need arises.
- Other duties may be assigned.
QUALIFICATIONS
The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.
Education, Training, Certifications:
- Associate’s or Bachelor’s degree in Human Resources, Business, or a related field, or equivalent work experience, preferred.
- PHR or SHRM-CP certification, preferred.
Experience, Knowledge, Skill Requirements:
- 2 years Human Resources Assistant, Generalist, or equivalent education experience.
- 2 years of professional computer skills, required.
- 2 years of construction industry experience, preferred.
Communication Skills:
- Must have the ability to effectively read, write and communicate in English with employees and customers.
- 2 years HRIS and ERP system experience, ADP and Timberline Sage 300 CRE, or similar, required.
Systems and Software Skills:
- Ability to operate a computer and advanced Microsoft Office (Excel, Word, Outlook) experience required. HRIS experience required
Other Qualifications:
- Valid driver’s license with acceptable driving record required.
- Must be able to comply with SFS’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement
- Frequent travel, required, up to 10%.
PHYSICAL & WORK ENVIRONMENT REQUIREMENTS
Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.
Physical Requirements:
While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift <20lb, walk, stand, ascend/descend stairs, drive, twist, and reach above and below shoulders.
Work Environment:
Employee will consistently be required to work indoors in an office setting, work alone and with others. Employees will occasionally be required to travel.
We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Affirmative Action employer.
While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.
#LI-NF1
About Us
Are you interested in working for the nation’s leading fire protection company and beginning a rewarding and satisfying career that helps save the lives of thousands each year? Do you want to be a part of a growing and expanding team of industry experts? If so, exploring career opportunities with Summit Fire & Security may be right for you!
Summit Fire & Security, a subsidiary of SFP Holding, Inc. (Summit Companies), is a full-service provider for fire detection, suppression, and security with a full suite of capabilities that includes design, installation, testing, inspections, and maintenance. We serve customers across many verticals on a local, regional, and national scale. We’re proud of our well-deserved reputation for quality work that’s completed by our talented and experienced installation workforce. Summit Fire & Security is a dynamic organization with endless growth opportunities spanning over 70 locations in more than 20 states.
Our company is consistently recognized for service excellence in the fire protection industry. Summit Fire & Security supports trade skills and workforce development by hosting Recognized Apprenticeships and on-the-job training (OJT) programs for new career-seekers. Many members of our leadership chair NFPA code compliance committees, serve on regional safety boards, and support technical education in local schools. Summit Fire & Security supports employees in their professional development by offering continued development, training, and education by encouraging NICET and other career-advancing certifications. We offer reimbursement for certain career development programs in addition to potential bonuses for specific certifications. We continually strive to be the Employer of Choice for highly motivated team members who want to succeed in a high-growth environment. We encourage initiative, independence, diversity, and personal career growth.
Demonstrating the combination of experience, knowledge, and customer service is the key to our performance and helps us achieve our goal of providing the highest quality fire protection services possible to protect lives and property.
Benefits
Summit Fire & Security offers extensive training opportunities, career advancement, competitive pay, bonus opportunities, along with an industry leading and affordable benefits package for eligible employees. Our benefits package includes:
- Paid Vacation and Holidays
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Plan with Company Match
- Flexible Spending Accounts
- Long-Term Disability – Employer Paid
- Short-Term Disability – Employer Paid
- Additional Voluntary Ancillary Benefits such as Accident and Hospital Indemnity
- Life Insurance for Team Members and Dependents
- Employee Assistance Program
- Employee Referral Program
Our Core Values
PIPE
- We are PASSIONATE about life safety
- We have INTEGRITY (Do the right thing)
- We work in PARTNERSHIP with our customers and community
- We constantly strive for OPERATIONAL EXCELLENCE (Do things right)
Summit Fire & Security participates in E-Verify & in alignment with our commitment to safety, we promote a drug-free workplace. Summit Fire & Security is an equal-opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.
