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Open nowPosted yesterday

Legal Operations Manager

Sundt403 open roles

Where
Tempe, AZ, United States
Work mode
On site
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Your applicationOpen nowLegal Operations ManagerSundt · Tempe, AZ, United States

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Sundt's own form.

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The clock on this job

Early applications get read.

13.5% of postings close within 7 days. Measured by our own scanner across the market. Sundt postings stay open a median of 7 days.

Share of postings closed within
  1. 2.3%1 day
  2. 4.6%3 days
  3. 13.5%7 days
  4. 21.8%14 days
  5. 36.6%30 days
  6. 58.9%60 days
This job: posted yesterday

Sundt median: 7 days open

The posting

Job Description

Job Summary

Sundt's Legal Department is growing alongside a business that is expanding into new markets, new lines of work, and larger projects. We are creating our first Legal Operations Manager role to build the systems and processes, and to harness the data, that let our lawyers focus on the legal work that matters most to our projects and people. Reporting directly to the General Counsel, this professional will build and run the business side of the Legal Department: how work comes in and gets done, how knowledge is captured and shared, how outside counsel spend is managed, and how technology supports the work. This role will build the legal operations function for Sundt's legal team. The ideal candidate will thrive on building from the ground up, earning the trust of lawyers and business partners, and creating structure that lasts.

Key Responsibilities:

1. Administer the department's construction contract-review platform (currently Document Crunch), including user adoption, playbook maintenance in partnership with counsel, usage tracking, and vendor management, and provide process support for the Origami RMIS in partnership with Risk Management. 2. Build and maintain a department knowledge base of standard positions, templates, playbooks, and institutional guidance. 3. Build and maintain dashboards and budget reporting covering matters and outside counsel expenses. 4. Coordinate with Risk & Insurance on shared systems and data to avoid duplication. 5. Define and track a focused set of department performance metrics. 6. Design and maintain the Legal Department's operating processes and procedures, including matter intake, assignment, approval authorities, and escalation paths. 7. Develop and administer outside counsel guidelines, billing controls, rate management, and law firm selection processes. 8. Engage with procurement teams within the operating groups as they develop procurement processes, to build cohesion across groups. 9. Establish and maintain a complete inventory of open legal matters across all practice groups. 10. Evaluate and recommend Al-enabled legal tools, in partnership with IT and counsel. 11. Lead assessment, selection, implementation, and adoption of legal technology, including matter management, e-billing, and document and contract management tools, in partnership with IT. 12. Manage relationships with legal technology vendors and other legal service providers. 13. Organize and maintain the Legal Department intranet (SharePoint). 14. Oversee outside counsel invoice review for compliance with billing guidelines and approved rates, coordinating substantive review and approval with the responsible in-house attorney. 15. Own the Legal Department budget process, accruals, and spend reporting in partnership with Finance. 16. Partner with the Licensing and Registration function to strengthen license tracking systems and documentation. 17. Prepare reporting and data for the General Counsel. 18. Serve as the department's primary point of contact with IT on systems, security, and data.

Minimum Job Requirements:

1. 5+ years of experience in legal operations, business operations, project controls, finance, or a related field, including at least 2 years in an in-house legal department. 2. Bachelor's degree in business, finance, information systems, or a related field. 3. Experience helping build or expand a legal operations function. 4. Experience in construction, engineering, or another project-based industry. 5. Experience managing a budget and accruals, analyzing outside counsel or vendor spend data, and producing financial/management reporting for leadership. 6. Familiarity with Al-enabled legal tools. 7. Familiarity with CLOG or similar legal operations professional frameworks. 8. Hands-on experience implementing technology or other process changes from selection through adoption. 9. JD or paralegal certification. 10. Sound judgment in handling confidential and privileged information. 11. Strong communication skills and demonstrated ability to build credibility with attorneys and business leaders. 12. Strong project management skills, with the ability to lead multiple initiatives at once.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements:

1. May stoop, kneel, or bend, on an occasional basis. 2. Must be able to comply with all safety standards and procedures. 3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis. 4. Will interact with people and technology frequently during a shift/workday. 5. Will lift, push or pull objects up to 50Ibs on an occasional basis. 6. Will sit, stand or walk short distances for up to the entire duration of a shift/workday. 7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors.

#LI-KA1

About Us

As a 100% employee-owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people who are deeply invested in their work. From apprentices to managers, we’re passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We’re driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

Benefit list:

  • Market Competitive Salary (paid weekly)
  • Bonus Eligibility based on company, group, and individual performance
  • Employee Stock Ownership Plan & 401K
  • Industry Leading Health Coverage Starting Your First Day
  • Flexible Time Off (FTO)
  • Medical, Health Savings, and Wellness credits
  • Flexible Spending Accounts
  • Employee Assistance Program
  • Workplace Wellness Programs
  • Mental Health Program
  • Life and Disability Insurance
  • Employee-Owner Perks
  • Educational Assistance
  • Sundt Foundation - Charitable Employee-Owner's program

NOTICE TO EXTERNAL SEARCH FIRMS Sundt Construction's Talent Acquisition team is the only authorized department to engage with and execute agreements on behalf of the company with external search firms, staffing agencies, and other third-party recruiting partners. Sundt Construction does not accept unsolicited candidate submissions. We will only consider candidates submitted by agencies that have a fully executed agreement with Sundt Construction on file prior to the candidate's submission.

Any candidate submitted without an active, fully executed agreement will not be considered a qualified referral, and Sundt Construction assumes no obligation to pay any placement or recruiting fees. Additionally, any unsolicited resumes submitted to any Sundt Construction employee—including hiring managers or other personnel—will be deemed the property of Sundt Construction without any obligation to the submitting agency.

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