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Open nowPosted 29 hours ago

Logistics Specialist

SWCA Environmental Consultants65 open roles

Where
Corvallis, Oregon, United States
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Your applicationOpen nowLogistics SpecialistSWCA Environmental Consultants · Corvallis, Oregon, United States

  1. YouYes, apply to this one.

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  4. CV RocketApplied on SWCA Environmental Consultants's own form.

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The clock on this job

Early applications get read.

13.9% of postings close within 7 days. Measured by our own scanner across the market. SWCA Environmental Consultants postings stay open a median of 10 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.9%7 days
  4. 22.4%14 days
  5. 38.1%30 days
  6. 59.0%60 days
This job: posted 29 hours ago

SWCA Environmental Consultants median: 10 days open

The posting

About the opportunity

SWCA Environmental Consultants seeks a half-time Logistics Specialist to support our Pacific NW team. The ideal candidate is a proactive, organized problem solver with strong communication skills, dedicated to supporting a dynamic team for smooth and efficient operations. This position requires the ability to work both independently, as well as collaboratively with all members of the team.

The individual in this position will demonstrate high attention to detail, an ability to prioritize and multi-task, and possess strong time management skills. The ideal candidate will clearly communicate and provide needed support for employees while also being able to negotiate assertively with our vendors.

This role can be based in either our Corvallis, OR; Portland, OR, or Boise ID office and will involve working with our Pacific NW Administrative and Logistics Staff, Field Staff, Project Managers, Team Leads, and Directors.

This is a regular (with benefits), half-time, hourly/non-exempt position. This is a hub (fully in office) position.

Application Deadline: Applications are reviewed on a rolling basis, and interviews may be scheduled as qualified candidates are identified. This position may close without prior notice once a strong candidate pool is established.

What you will accomplish

  • Coordinates all travel logistics for field crews, ensuring all travel itineraries and receipts are accurately communicated and documented to facilitate smooth field operations. Travel logistics may also include arranging travel that is unrelated to fieldwork for office staff.
  • Reconciles invoices relating to logistics, ensuring accuracy in billing and timely processing. Processes logistics billing for field projects and maintains organized records for vehicles and other critical fieldwork-related documents.
  • Assists with asset management for vehicles and field and safety equipment. Prepares field and safety gear for staff, responds promptly to logistics requests, supports GPS device account management, updates software, and tracks inventory to ensure field teams are adequately equipped.
  • Coordinates with project managers to support field staff with scheduling.
  • May manage office safety and compliance as the primary Office Safety Representative (OSR), including overseeing related duties and supporting overall safety initiatives.
  • Attends regular administrative and OSR meetings and other relevant meetings to support the success of the role.
  • Manages or assists with building access security, including keys, door codes, and alarm codes. Provides backup support for the front desk and administrative team.
  • Drives rental vehicles or vehicles in SWCA-owned fleets as needed.
  • Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.
  • Performs related work as assigned.

Additional Job-Specific Responsibilities

  • Coordinates field mobilization, crew rotations, and demobilization activities in partnership with project managers, project coordinators, and field leadership.
  • Supports field technology assets, including tablets and GPS equipment.
  • Organizes and uploads field forms and data.
  • Manages travel reservations, lodging, rental vehicles, shipping, and related logistics, including changes, cancellations, extensions, and return deadlines.
  • Maintains the operational readiness of company-owned and rental vehicles by coordinating pickups, drop-offs, maintenance, repairs, and cleaning.
  • Responds to travel disruptions and logistical issues, communicating updates to project teams and affected personnel.
  • Provide backup administrative support as needed.

Experience and qualifications for success

  • High school diploma (or GED equivalent) required.
  • Demonstrated proficiency in MS office applications.
  • Proficiency in Zoom and MS Teams video meeting platforms, or a strong willingness to learn this skill.
  • Current and valid driver’s license, with the ability to drive multiple types of vehicles, including trucks and trucks pulling trailers.
  • Ability to lift up to 30 lbs.

Preferred Qualifications:

  • One (1) year of logistics or administrative assistance experience.
  • Age 21 or over to be able to pick up rental vehicles.
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