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Open nowPosted 7 hours ago

Operations Coordinator

T5 Data Centers85 open roles

Where
Cheyenne, WY
Work mode
On site
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Your applicationOpen nowOperations CoordinatorT5 Data Centers · Cheyenne, WY

  1. YouYes, apply to this one.

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The clock on this job

Early applications get read.

8.1% of postings close within 7 days. Measured by our own scanner across the market. T5 Data Centers postings stay open a median of 36 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.5%3 days
  3. 8.1%7 days
  4. 15.1%14 days
  5. 33.9%30 days
This job: posted 7 hours ago

T5 Data Centers median: 36 days open

The posting

The Operations Coordinator will be responsible for providing a comprehensive and flexible contract administration service to the customer, to maintaining concise records of all contract transactions and to liaise regularly with the client representative.

  • To assist with the control of all financial and commercial aspects of contracts
  • To assist in the production of supporting financial information
  • To maintain and update both manual and computer records relating to contract
  • To prepare and issue predefined reports, which form part of the contract and customer requirement
  • Liaise closely with the site team and CFM, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
  • To undertake general office duties relating to the contract to include:
  • Correspondence and filing
  • Minutes of meetings
  • Preparation of reports and documentation
  • Updating of electronic records
  • Material ordering and administration
  • Vendor administration
  • Raising purchase orders and ensuring that purchase orders are updated when changes required.
  • Production of valuations and presentations of results.
  • Contract renewal documentation
  • Quote logging and processing
  • Process of timesheets from engineers, chasing and checking quality of data
  • Contract set up (PPM/ System support)
  • Application of Billing preparation
  • Contract escalation process and updates
  • To manage the Accounts Payable process for the contract which includes:
  • Upload, index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Yardi Payscan module
  • Set up executed purchase orders in Yardi for accurate application and tracking of contract operating and capital expenditures
  • Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues
  • Respond to vendor inquiries and reconcile vendor statements
  • Maintain accurate A/P records and files to ensure compliance with IRS rules
  • To undertake the training of staff as and when required
  • To enable full auditable trails with, for example but not limited to, invoices, timesheets, material orders and goods received note
  • To be responsible for the commercial support on the contract through to the final account
  • Overall log book responsibility
  • All other work as assigned by T5 executive leadership

EDUCATION AND EXPERIENCE

  • Bachelor’s degree or equivalent experience, required
  • 5+ years in a Contract Coordinator role or related experience, required
  • Real Estate or Property/Facilities Management Accounting experience, required
  • Accounts payable and job costing experience, required

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

  • Experience with the Yardi Voyager or similar accounting systems, required
  • Strong proficiency in the use of spreadsheets and Windows, required
  • Handle confidential information in a sensitive and professional manner, required
  • Excellent verbal, written, and interpersonal communication skills, required
  • Ability to manage multiple tasks under strict deadlines while working independently, required
  • Ability to interact professionally with all levels of the organization, required
  • Exceptional organizational, quantitative and problem-solving skills, required
  • Exceptional attention to detail, required
  • Ability to approach problems both logically and creatively, required
  • A drive to exceed expectations and be part of a dynamic growing organization, required
  • An energetic self-starter with a “can-do / whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines, and identify and resolve problems as they arise, required
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