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Open nowFirst seen 4 days ago

Project Administrator (Shipyard)

Talent Titans Pte Ltd269 open roles

Where
Singapore
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Your applicationOpen nowProject Administrator (Shipyard)Talent Titans Pte Ltd · Singapore
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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 4 days ago

The posting

Job Description & Requirements

  • Job Overview The Project Administrator supports shipyard project operations by managing documentation, coordinating with site teams, and ensuring smooth administrative and logistical execution of assigned projects. This role plays a critical part in maintaining accurate records, supporting project schedules, and facilitating communication between project managers, engineers, subcontractors, and safety teams.
  • Key Responsibilities
  • Manage and maintain all project documentation, including contracts, drawings, permits, method statements, inspection records, and correspondence, ensuring proper filing and version control.
  • Coordinate closely with site teams, project managers, engineers, and subcontractors to support daily project activities and administrative requirements.
  • Prepare and update daily progress reports, manpower deployment records, work schedules, and site logs, ensuring timely submission to management and clients.
  • Arrange and track manpower deployment, including attendance, overtime records, access passes, and coordination with HR or subcontractors where required.
  • Support safety and compliance processes by assisting in the preparation and submission of safety documents such as risk assessments, method statements, toolbox meeting records, and permit-to-work applications.
  • Assist the project team in scheduling activities, monitoring timelines, and highlighting potential delays or administrative gaps that may affect project delivery.
  • Coordinate logistics arrangements, including material deliveries, equipment mobilization, site access, and liaising with vendors and suppliers to ensure timely support for site operations.
  • Handle general project administration tasks such as meeting coordination, minutes of meetings, progress tracking, and internal reporting.
  • Ensure compliance with shipyard regulations, company procedures, and client requirements in all documentation and administrative processes.
  • Provide ad-hoc administrative support to the project team as required to ensure smooth project execution.
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