The posting
Our client is seeking a Business Management Analyst to provide business operations, procurement, logistics, and administrative support to research and development programs within a federal government research organization. The Analyst will coordinate requests across multiple task orders, maintain accurate financial and property records, and follow actions through completion. Working with program staff, procurement personnel, logistics teams, and security offices, the Analyst will resolve documentation gaps, track deadlines, and keep leadership informed of issues affecting program support. Work is performed within established procedures and applicable Department of Defense (DoD) requirements. Essential Job Duties Procurement support: Prepare, review, and process purchase requisitions (PRs), including Standard Procurement System (SPS) PRs, in GFEBS. Check request packages for completeness, including vendor quotes, Section 889 forms, and System for Award Management (SAM) registration information. Coordinate SPS actions with the internal procurement team, obtain missing information, and track requests through the applicable review and processing steps. Property accountability and logistics: Prepare and coordinate property transfers using DD Form 1150 and process property turn-ins through DPAS and the Turn-in Portal. Work with logistics personnel to verify supporting information, resolve discrepancies, and maintain records documenting transfers and turn-ins. Shipping coordination: Review shipping requests for complete and accurate information, prepare DD Form 1149 documentation, and coordinate shipments with the on-site shipping department. Follow up on outstanding requirements and maintain shipment records and status information. Visitor coordination and support: Prepare and process visit requests for U.S. citizens and foreign nationals. Review Form 191 submissions for completeness, transmit required documentation securely through DoD SAFE, and coordinate with security and badging personnel. Track request status and communicate missing information or processing delays to the appropriate points of contact. Provide support for larger visits, including division tours and events. Timekeeping support: Monitor assigned ATAAPS time and attendance inputs for completeness and accuracy, send reminders before submission deadlines, and coordinate correction of discrepancies with the appropriate personnel. Maintain related tracking information and elevate unresolved issues for review. Reporting and action tracking: Maintain organized records and trackers for procurement, property, shipping, visitor, and labor-related actions. Prepare status reports and leadership updates that identify pending actions, deadlines, and issues requiring follow-up. Coordinate across support offices to keep requests moving and provide timely responses to program personnel. Job Requirements Experience and Expertise Required Familiarity with GFEBS, DPAS, ATAAPS, DD Forms 1149 and 1150, and DoD property accountability processes. Ability to review requests and supporting records for completeness, recognize discrepancies, and obtain corrections before further processing. Strong organizational skills, with the ability to track multiple concurrent actions, manage competing deadlines, and follow through on outstanding requirements. Clear written and verbal communication skills, including the ability to prepare concise status updates and explain documentation requirements. Ability to work effectively with government personnel, contractor staff, vendors, and administrative support offices while maintaining responsive, professional customer service. Sound judgment when handling sensitive information, following established procedures, and referring issues outside assigned responsibilities to the appropriate authority. U.S. citizenship and the ability to obtain and maintain a Secret security clearance. Bachelor’s Degree Preferred Minimum 3 years of relevant experience Benefits Benefits offered: The company provides a comprehensive benefits package, including medical, dental, and vision coverage; disability, life insurance, and AD&D; a 401(k) plan with a company match and immediate vesting; Flexible Spending Accounts and Health Savings Accounts; an Employee Assistance Program; education assistance; paid time off and holidays; flexible work schedules; and a 9/8/80 alternate workweek option.
