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Open nowFirst seen 4 days ago

Executive Assistant - Navigator HR

Taraki299 open roles

Where
Lahore, Pakistan
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Your applicationOpen nowExecutive Assistant - Navigator HRTaraki · Lahore, Pakistan

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

Our client Navigator HR is looking for Executive Assistant in Lahore.  Job Description:

  • Manage the CEO's calendar end-to-end — schedule, prioritize, and protect time by coordinating internal and external meetings, appointments, and travel arrangements with zero conflicts.
  • Act as the first point of contact for the CEO's office — screen calls, emails, and correspondence, and ensure timely responses or escalations where needed.
  • Prepare, proofread, and format professional documents including reports, proposals, letters, and internal communications on behalf of the CEO.
  • Create polished, visually compelling PowerPoint presentations for board meetings, client pitches, and internal briefings — with accuracy, consistency, and strong design sensibility.
  • Attend key meetings, record detailed and accurate minutes of meeting (MoM), and distribute them to relevant stakeholders in a timely manner.
  • Own the follow-up process on all action items arising from meetings — track deadlines, chase pending deliverables from department heads, and report status back to the CEO proactively.
  • Maintain a structured task management system for the CEO — log priorities, flag approaching deadlines, and provide daily briefings on pending matters.
  • Coordinate and arrange internal and external meetings, including logistics such as venue booking, agenda preparation, attendee invites, and pre-meeting briefing packs.
  • Handle sensitive and confidential information — including HR matters, financial data, and strategic plans — with absolute discretion and professionalism at all times.
  • Liaise with department heads, vendors, clients, and external stakeholders on behalf of the CEO to ensure seamless communication and coordination.
  • Manage travel arrangements including flight bookings, hotel reservations, visa processing, and detailed itinerary preparation for domestic and international trips.
  • Maintain organised filing systems — both physical and digital — for contracts, correspondences, reports, and other critical documents with easy retrieval.
  • Support the CEO in special projects and ad hoc research tasks — gather data, summarise findings, and present insights in a clear and structured format.
  • Anticipate the CEO's needs before they arise — think two steps ahead, flag potential issues early, and keep the office running smoothly without constant direction.

QUALIFICATIONS & REQUIREMENTS

  • Bachelor's degree in Business Administration, Management, or a related field
  • 3–6 years of experience as an Executive or Personal Assistant, preferably supporting C-suite
  • Advanced proficiency in Microsoft Office — Word, Excel, PowerPoint, and Outlook
  • Exceptional written and verbal communication skills in English and Urdu
  • Strong command of business writing, email etiquette, and professional correspondence
  • Demonstrated ability to manage multiple priorities and meet tight deadlines
  • High level of discretion, integrity, and emotional intelligence
  • Meticulous attention to detail — errors and missed deadlines are simply not acceptable in this role
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