The posting
As a Sr. Payroll Administrator, your work at Tegria will focus on the end-to-end administration and continuous improvement of payroll operations for Tegria’s North America remote workforce. You will serve as a subject matter expert for payroll, taxation, and regulatory compliance, ensuring accurate and timely payroll processing while maintaining strong internal controls and data integrity. You will exercise independent judgment in interpreting payroll regulations, resolving complex issues, and advising leadership and Human Resources on payroll-related compliance, system design, and operational strategy. You will help scale payroll processes to support organizational growth and serve as the primary escalation point for urgent and sensitive payroll matters.
THE ROLE YOU PLAY
An effective Sr. Payroll Administrator will help the organization on a whole achieve success through:
- Living our Tegria values: Respect Every Person, Act with Integrity, Strive for Better, Embrace Change, Deliver as a Team
- Oversees and administers bi-weekly payroll processing for U.S. and Canadian employees, including off-cycle payrolls, retroactive adjustments, and special payment calculations.
- Directs the collection, validation, calculation, and entry of payroll data to ensure accurate, compliant, and scalable payroll processing.
- Reviews and approves payroll adjustments, employee change requests, benefit deductions, garnishments, and tax withholdings to ensure consistency and accuracy.
- Investigates, analyzes, and resolves complex payroll discrepancies and employee pay issues, exercising judgment to determine appropriate corrective actions.
- Serves as the primary point of contact with payroll-related vendors, managing issue resolution, enhancements, and service escalations.
- Ensures compliance with all applicable federal, state, provincial, and local payroll laws and regulations by monitoring legislative changes and interpreting their operational impact.
- Prepares, reviews, and submits required payroll tax filings and reports on a monthly, quarterly, and annual basis.
- Leads year-end payroll activities, including W-2 and 1099 preparation or review, annual reconciliations, and wage reporting to government agencies.
- Advises management and HR partners on payroll compliance risks, required actions, and policy or process changes.
- Maintains audit-ready payroll records, documentation, and internal controls to support internal and external audits.
- Partners with HR, HRIS, Finance, and IT to design, implement, and improve payroll and timekeeping processes and system configurations.
- Leads payroll system updates and enhancements related to regulatory changes, organizational growth, and operational efficiency.
- Identifies opportunities to improve data quality, reporting accuracy, and system integration across payroll and related platforms.
- Develops and documents payroll procedures, controls, and best practices to support consistency and scalability.
- Acts as a trusted payroll advisor to HR and business leaders, providing guidance on payroll practices, system capabilities, and compliance implications.
- Serves as the escalation liaison for time-sensitive or high-risk payroll matters, coordinating resolution across internal teams and vendors.
- Supports onboarding and training of new team members by providing payroll process guidance and knowledge transfer, as directed.
- Performs other generally related duties as assigned.
WHAT WE’RE LOOKING FOR
We expect:
- Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related discipline, or an equivalent combination of education and experience
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred
- Typically 5+ years of progressively responsible payroll administration experience in a multi-state U.S. environment
- Demonstrated experience administering payroll for remote or geographically dispersed workforces
- Hands-on experience with U.S. and Canadian payroll processing and taxation requirements
- Experience partnering with HR, Finance, and HRIS teams to design, implement, or improve payroll processes and systems
- Prior experience leading payroll compliance activities, audits, or regulatory reporting
- Thorough knowledge of U.S. federal, state, and local payroll laws and tax regulations, multi-state payroll taxation, and wage and hour requirements, plus working knowledge of Canadian payroll regulations and taxation
- Knowledge of payroll tax filings, reporting schedules, and year-end processes (W-2, 1099, reconciliations); benefit deductions, garnishments, and wage withholding requirements; and payroll accounting principles, reconciliations, and general ledger interfaces
- Knowledge of payroll and timekeeping systems and HRIS integrations, internal controls, audit practices, payroll compliance risk management, data governance, and confidentiality standards
- Advanced proficiency with payroll systems (ADP preferred), timekeeping platforms, and Office productivity and collaboration tools (e.g., O365)
- Strong data management, reporting, analytical, and reconciliation skills with a high degree of accuracy and attention to detail, and the ability to identify trends, risks, and process improvements
- Ability to work with minimal supervision and wide latitude for independent judgment, manage multiple priorities and deadlines, and apply good judgment in resolving complex payroll discrepancies and compliance issues
- Ability to communicate complex payroll and tax concepts clearly to employees, managers, and leadership, and to assist less experienced team members as needed
- Reliable internet access with sufficient speed to perform the job satisfactorily, and a secure, private remote office space
- W2 project-based consultants will be expected to provide a computing device that adheres to industry standards and security best practices to use in satisfying the Project Services on behalf of Tegria
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SUCCESS CRITERIA
People who are successful in this role…
- Are productive, responsive, and reliable in a remote working environment
- Demonstrate sound professional judgment when evaluating risk, compliance, and operational impact
- Proactively identify opportunities to improve payroll efficiency, controls, and scalability
- Maintain discretion and professionalism when handling sensitive and confidential information
- Have superb analytical skills and pay sharp attention to details
- Take pride in the quality and timeliness of their work
- Build trust and credibility as a payroll subject matter expert and advisor
- Maintain a continuous improvement mindset and adapt effectively to regulatory and organizational change
Salary Range
$85,000 - $100,000
Now, a little about us …
At Tegria, we bring bold ideas and breakthroughs to improve care, technology, revenue, and operations in ways that move healthcare organizations from patient-centered to human-centered. We are helping healthcare put people first—both patients and those who dedicate their lives to delivering care.
And at the very core of this vital work is our incredibly talented people.
People with different backgrounds who welcome challenge and change. People who listen first, ask hard questions, and make decisions to cultivate a culture of equity and inclusion. People who chase after goals, growth, and generosity. We’re real. We’re nimble, and we believe in our mission to humanize healthcare.
Perks and benefits
Top talent deserves top rewards. We’ve carefully curated a best-in-class benefits package, meant to meet you wherever you are in your life and career.
- Your health, holistically. We offer a choice of multiple health and dental plans with nationally recognized networks, as well as vision benefits, a total wellness program, and an employee assistance program for you and your family.
- Your financial well-being. We offer competitive wages, retirement savings plans, company-paid disability and life insurance, pre-tax savings opportunities (HSA and/or FSA), and more.
- And everything in between. Our lifestyle benefits are unrivaled, including professional development offerings, opportunities for remote work, and our favorite: a generous paid-time-off program, giving you the flexibility to plan a vacation, take time away for illness (or life’s important events), and shift your schedule to accommodate those unexpected curve balls thrown your way.
Tegria is an equal employment opportunity employer and provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. All qualified candidates are encouraged to apply.
