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Open nowPosted 28 days ago

Project Coordinator - PLM Implementation

telesat51 open roles

Where
Ottawa, Ontario
Work mode
Hybrid
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Your applicationOpen nowProject Coordinator - PLM Implementationtelesat · Ottawa, Ontario

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  2. 3.4%3 days
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  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 28 days ago

The posting

We are seeking a highly organized and proactive Project Coordinator to initially support the implementation of a new enterprise Product Lifecycle Management (PLM) system. Reporting to the Program Management Office, the successful candidate will play a key role in coordinating project activities, maintaining governance processes, supporting stakeholder engagement, and ensuring project information is accurate, current, and accessible. This position is ideal for an individual with 3-6 years of project coordination or PMO support experience who thrives in cross-functional environments and enjoys bringing structure, organization, and accountability to complex business and technology initiatives.

Key Responsibilities

  • Support the development and maintenance of integrated project schedules, milestones, deliverables, and dependencies.
  • Track progress against project objectives and communicate schedule impacts or delays.
  • Maintain project action item, decision, risk, and issue logs, ensuring timely follow-up and escalation where required.
  • Assist project and workstream leads with planning, status updates, governance activities, and continuous improvement initiatives.
  • Support preparation and coordination of program reviews, milestone reviews, and program governance meetings.
  • Coordinate project meetings, workshops, working sessions, and leadership reviews.
  • Prepare agendas, capture meeting minutes, document decisions, and communicate follow-up actions.
  • Assist with project communications, presentations, executive updates, and stakeholder engagement activities.
  • Facilitate collaboration across engineering, manufacturing, operations, IT, quality, supply chain, and business teams.
  • Coordinate activities with vendors, implementation partners, and consultants, including tracking commitments and deliverables.
  • Support change management, user engagement, communication campaigns, training coordination, and adoption activities.
  • Collect project performance data and maintain project dashboards and reporting tools.
  • Prepare weekly and monthly status reports, executive summaries, milestone updates, and performance metrics.
  • Manage project repositories and document control processes to ensure information is organized and accessible.

Qualifications & Experience

  • Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, Computer Science, Operations Management, or a related field. Equivalent combinations of education and experience may be considered.
  • 3-6 years of experience in project coordination, project administration, PMO support, or project management support roles.

Key Competencies

  • Experience supporting PLM, ERP, MES, engineering systems, or other enterprise transformation programs.
  • Strong understanding of project coordination practices, project lifecycle methodologies, and governance processes.
  • Ability to influence and coordinate across teams without direct authority
  • Previous experience working with external vendors, consultants, and implementation partners.
  • Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Experience in preparing project reports, presentations, meeting documentation, and executive-level communications.
  • Intermediate to advanced proficiency using MS Office products (MS Project, CoPilot, MS Word, MS Excel, MS PowerPoint)
  • Experience in using Smartsheet, and Oracle Primavera is considered an asset
  • Excellent written and verbal communication skills
  • Strong collaboration and teamwork skills

Security and Compliance Requirements

  • Canadian Reliability Status (Minimum) is required
  • Eligibility for Controlled Goods Program (CGP) Registration is required
  • Ability to handle controlled, sensitive, and export-regulated technical data in compliance with Canadian and international regulations

Working Environment

  • This role has no direct reports but will work and interact with multi-disciplinary teams.
  • Working conditions are typical of a downtown Ottawa office environment.
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