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Open nowPosted 15 hours ago

Front Office Recruiting Coordinator

Tessera Labs22 open roles

Pay
$30 – $35 an hour
Where
San Jose Office (HQ)
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Your applicationOpen nowFront Office Recruiting CoordinatorTessera Labs · San Jose Office (HQ)

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Tessera Labs's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.1% of postings close within 7 days. Measured by our own scanner across the market. Tessera Labs postings stay open a median of 3 days.

Share of postings closed within
  1. 1.7%1 day
  2. 3.6%3 days
  3. 8.1%7 days
  4. 15.1%14 days
  5. 34.0%30 days
This job: posted 15 hours ago

Tessera Labs median: 3 days open

The posting

FRONT OFFICE-RECRUITING COORDINATOR

Location: San Jose, CA (Onsite 5 days a week)

We’re looking for a Front Office Recruiting Coordinator to keep our San Jose office running smoothly and help create a great experience for candidates and employees. This role combines hands-on office operations with recruiting coordination, from welcoming visitors to managing interview schedules and helping new hires get settled.

RECRUITING COORDINATION

- Schedule phone, video, and onsite interviews across multiple calendars and time zones, partnering with recruiters and hiring managers to keep the process moving.

- Serve as candidates’ point of contact for scheduling and logistics, providing clear instructions, timely updates, and a welcoming interview experience.

- Coordinate interview agendas, meeting rooms, video links, and candidate travel as needed.

- Keep candidate records and interview details accurate in our applicant tracking system, follow up on outstanding feedback, and flag scheduling delays or bottlenecks.

- Generate and distribute offer documents for chosen candidates, verifying compensation precision and prompt delivery.

OFFICE OPERATIONS & FRONT DESK

- Manage the front desk, welcome employees and guests, and coordinate visitor check-in and arrival logistics with internal hosts.

- Keep the office organized and well-stocked, including office supplies, kitchen inventory, the Forkable meal program, and company swag.

- Coordinate with building management, vendors, and IT on maintenance, repairs, office equipment, and access needs.

- Handle mail, shipping, and receiving, and support workspace setup and office layout changes as the team grows.

If this sounds like you — someone who thrives on variety, keeps a dozen moving pieces organized without breaking a sweat, and genuinely enjoys making people feel welcome — we'd love to hear from you. We move fast, wear a lot of hats, and figure things out together, so a flexible, can-do attitude goes a long way here.

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What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Tessera Labs's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Tessera Labs's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Tessera Labs's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

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The numbers game

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