The posting
GENERAL SUMMARY
Under the direction of the Executive Vice President (EVP) of Bay Area Development, the Vice President of Construction & Development, North Bay is responsible for managing all aspects of capital expenditures in order to assist The Bay Club Company reach its overall strategic vision for the planning and execution of capital for the regional clubs. This role will incorporate an emphasis on construction development and working alongside general contractors and outside vendors on various projects to ensure highest quality for lowest cost. This position will also provide support of facilities management as needed in partnership with club senior leadership teams.
Our Culture
Our unique culture is at the heart of all we do and is guided by our values and behaviors. It’s what we expect of ourselves and each other every day. We call it our “Code of Culture”.
Our Code of Culture includes Our Mantra, Our Actions We Live By, and Pete’s Promise:
Our Mantra:
Respect The Past
Accept Responsibility
Pay it Forward
Our Actions We Live By:
Actions We Live By. It’s who we are when we step into our full power.
Keep It Real. Always. We need open and honest discussions. We need courage to speak up and to call things out that aren’t good enough. And we navigate tough conversations with empathy and grace.
Think Ahead. Be An Owner. Always be proactive, not reactive; be on the front foot. If we want to be an owner of this business, we must act like it!
Stay Humble. Hustle Harder. Show up and do the hard work. Be a gritty, roll-up-your-sleeves kind of crew. Know it’s never about one person–we are a part of a powerful team.
One Team. One Voice. Be ONE united team. When we move in the same direction, there are no limits to what we can accomplish.
Be Curious. Ask Why. Stay member curious. We seek to understand, and we never settle. We ask questions to truly understand the core of a matter.
Pete’s Promise:
Service Forward
Ruthlessly Consistent
Do the Right Thing
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
PRIMARY JOB FUNCTIONS
Project Management
- Develop capital improvement plan and costings in partnership with EVP of Bay Area Development.
- Work closely with corporate development team to ensure consistent implementation of brand standards.
- Deliverables for project oversight: Present multiple bids for projects with recommendations as to which offer to accept and why. Source “best quality for cost” solutions for projects. Monitor projects to avoid delays and emergencies to ensure project schedules remain on track and bring forward options to compress timelines for justifiable delays. Establish and enforce project management discipline, policies and processes that enable efficient and timely execution. Ensure accuracy of construction status reporting. Provide evaluation of vendor and contractor performance. Review all work in process to ensure compliance with Company standards, plans and specifications. Work in compliance with all applicable foreign, national, federal, state or local statute, law, ordinance, code regulation or rule and the contracts; assist with the procurement of all necessary permits and compliance with the law. During renovation periods, work with the vendors to minimize disruption to daily club operations. Review and provide guidance on all contractor and construction agreements, architect agreements and third-party agreements. Attend planning and design meetings with architect and contractors. Supervise and coordinate all construction activity. Regularly make jobsite visits. Upon conclusion of each renovation project, work with general contractor and/or architect to provide as-built drawings and warranty manual containing all warranties and guaranties deliverable in accordance with applicable law and any governing contracts. Determine preparation and completion of final punch list and satisfactory completion of all tasks; review final approvals and take necessary action to obtain a certificate of occupancy or completion, as applicable.
- Create and present materials for weekly Development and Capital Expenditures meetings.
Facilities Management
- In conjunction with the Club Senior Leadership, provide support and oversight of assigned facilities staff and property maintenance for clubs to ensure property maintenance requirements are adhered to during the onboarding period. This includes the development of goals, policies, and procedures; implementation of work activities; and control of the work environment.
- Lead team to ensure successful execution of objectives to drive best in class cost and operational performance to enable company’s strategic objectives are met.
- Direct and monitor internal teams and vendors to ensure the adherence of quality standards for work plans or activities.
- Manage comprehensive safety and security programs.
- Develop, build support for, and execute a plan to address deferred maintenance and implement a comprehensive planned and predictive preventive maintenance program. Prioritize and remain apprised of upgrades and upkeep of campus buildings and landscape through the maintenance programs.
- Review FMX onsite worklog with onsite staff.
- Review all work in process to ensure compliance with Company standards, plans and specifications.
Financial Accountability
- Solicit, review and analyze multiple contractors’ bids for each project.
- Supervise the timely payments of vendor accounts.
- Responsible for controlling costs and achieving budget expectations, assist and advise on value engineering throughout the development process.
- Assists in the development, implementation, and maintenance of internal controls and procedures that provide operation and fiscal control, cost savings, projections, planning, forecasting, and effective utilization of assets.
Communication and Relationships
- Communicate recommendations for strategic investment opportunities to Senior Management.
- Effectively and professionally interacts and communicates with senior management, managers, other Associates, vendors, contractors, members, and guests.
- Build and maintain productive relationships with industry and professional networks that can assist in development initiatives.
- Participate in weekly meetings with Development team.
Corporate Goals & Objectives
- Promote the company’s safety goals and actively work towards ensuring a safe working environment.
- Actively further corporate objectives and continuously support improvement and positive change, which includes participating on corporate designated committees to improve the company and business operations.
- Make professional development a consistent priority.
OTHER JOB FUNCTIONS
- Flexibility in work schedule, as job may require day and evening shifts, weekends and holidays.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each primary job function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SKILLS & KNOWLEDGE
- Facilities & Construction Management — Knowledge of principles and methods for facilitating, constructing, and budgeting services. This includes purchasing, negotiating pricing, prioritizing, and scheduling.
- Policies and Regulations — Knowledge of company polices, federal, state and local laws, government regulations, and agency rules that pertain to properties managed.
- Problem Anticipation/ Deductive Reasoning — Ability to tell when something is wrong or is likely to go wrong and then apply general rules to specific problems to produce answers that make sense. Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems and considers the relative costs and benefits of potential actions to choose the most appropriate one.
- Written Comprehension and Expression — Ability to read, understand and communicate information and ideas in writing so others will understand.
- Oral Comprehension and Expression —Ability to understand and communicate so others can understand ideas and information.
- Computer – Ability to develop and maintain computer records in Salesforce, Word, Excel and other software required by TBCC and regulatory agencies. Ability to develop tracking and report forms in Powerpoint, Word and Excel as needed.
EXPERIENCE
- 5 years related experience in project management and/or construction.
- Previous experience working in construction development.
- Ability to work in a results-oriented, project-driven, real-time team environment, prioritize projects and deliver quality results within tight time constraints.
- Highly motivated team player driven to achieve excellence.
EDUCATION – Associate’s Degree or equivalent accredited degree or professional certification preferred.
WORKING CONDITIONS/ PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position deals with outside personnel such as vendors, outside management groups and government agencies on a regular basis with contact in various forms such as in person, phone and email.
- The location of the position is primarily indoors to outdoors as site visits are necessary. However, extreme environmental conditions do not exist.
- It is necessary to adapt to a frequently changing environment.
- Sitting and standing is as needed.
- It is necessary for the position to travel independently to property locations on a regular basis.
JOB DESCRIPTION REVISION
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.
An Equal Opportunity Employer
The Bay Club Company (“TBCC”) provides equal employment opportunities without regard to race (and all traits historically associated with race, including but not limited to, hair texture and protective hairstyles), color, religion, creed (including, but not limited to, religious dress and grooming practices), sex (including pregnancy, childbirth or related medical conditions, and breastfeeding, and other related medical conditions), sexual orientation and identity, gender, gender identity, gender expression, actual or perceived national origin/ancestry, accent or ability to speak English, age, disability, marital/familial status, source of income, veteran status, citizenship status, political activities or affiliations, medical condition, genetic information, persons with AIDS or AIDS-related condition, or persons who are victims of domestic violence.
