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Open nowFirst seen 2 days ago

Admin Executive

The GMP Group1,413 open roles

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Your applicationOpen nowAdmin ExecutiveThe GMP Group

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on The GMP Group's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 2 days ago

The posting

Responsibilities

  • Office & Facilities Manage tenancy agreements (execution, renewals, issues) and liaise with landlord/building management.
  • Oversee subcontractors (cleaning, air-con, pest control, maintenance) and coordinate service schedules; monitor quality and compliance.
  • Executive & Admin Support Provide admin support to management: calendar, meeting logistics (rooms/VC/material packs), visitor hosting, mainline calls.
  • Process expense claims for top management accurately and on time; handle confidential documents with discretion.
  • Assign and coordinate a pool of Executive Assistants supporting senior leaders (where applicable).
  • Travel & Itineraries Arrange flights/hotels/ground transport for employees and executives balancing cost, preferences and timelines.
  • Prepare itineraries and travel documents; handle changes and escalations.
  • Documentation & Compliance Maintain accurate, up-to-date records and filing systems (physical/digital) aligned with company policies.
  • Track and execute renewals/submissions for insurance policies, company licences and other statutory requirements.
  • Support documentation and version control for corporate communications activities.
  • IT-Related Admin & Access Liaise with IT/internal teams and external providers for equipment issuance/returns, basic ticket coordination, and access permissions setup/revocation.
  • Maintain simple logs/checklists for onboarding/offboarding and asset/access status.
  • Vendors & Invoicing Coordinate external vendors and service providers; monitor service quality and costs.
  • Collect and submit vendor invoices; support PO/AP workflows with Finance; maintain a basic vendor database.
  • Events & Internal Communications Plan and deliver company events/launches/meetings/team-building (RSVPs, venue/catering, vendors, budget management).
  • Draft/send mass internal announcements when needed; support basic multimedia/logistics.
  • Office readiness (moved here): Maintain reception standards and office upkeep; update seating plans; set up desks/equipment for new hires; coordinate minor renovation/relocation/refurbishment and space planning.
  • CN-EN translation: Accurate, confidential translation of emails, drafts, key contract points, and meeting materials; produce bilingual minutes and action trackers.
  • Professional liaison: Assist management in interfacing with legal, auditors/accountants, sponsors/banks/insurers, landlords/prop-mgmt, and authorities (e.g., ACRA/IRAS/SGX/MAS); prepare briefs and ensure follow-through.
  • Other ad-hoc duties: vendor/service call coordination, guest reception, event support, urgent research and info synthesis.
  • Ad-hoc & Bilingual Support

Requirements

  • Degree in business or relevant field
  • 3-5 years of working experience in administrative functions
  • Experience in manufacturing industry will be an added advantage

We regret that only shortlisted candidates will be notified. GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

By submitting your application for this position, you consent to the collection, use, and disclosure of your personal data by GMP Recruitment Services (S) Pte Ltd and its recruitment partners, for the purpose of i) employment facilitation and ii) data and statistical analysis. You may find out more information on the PDPA policies at GMP Recruitment Services (S) Pte Ltd's website

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