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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Program Manager to work at UHealth in Miami, Fl..
CORE SUMMARY
The Program Manager is responsible for the daily operations of the Sheila and David Fuente Graduate Program in Cancer Biology (CAB) which includes over 50 students and more than 70 graduate faculty members. This includes administering the program, accounting and budget processes, maintaining student records, organizing program functions, managing student payroll, acting as liaison with the students, and working closely with the Office of Graduate Studies and the Graduate School. As a member of SCCC’s Office of Education and Training (OET), the manager will also serve as the liaison between OET and other Cancer Center units for projects that involve collaborations in line with OET’s Cancer Research Training and Education Coordination (CRTEC) goals for the wider SCCC population.
CORE JOB FUNCTIONS:
- Plans, implements, evaluates, and monitors multiple programs.
- Implements project plans related to the delivery of new and on-going programs.
- Works with internal stakeholders so that the program runs efficiently and effectively.
- Evaluates and measures the effectiveness of assigned programs.
- Ensures that operations are managed within authorized budgets.
- Collects, manages, and reports program data.
- Develops and cultivates relationships and partnerships with various external entities and organizations to further department functions.
- Recruits, supervises, evaluates, and disciplines department staff to ensure optimum performance.
- Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures
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This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s Degree in relevant field
Experience:
Minimum 4 years of relevant experience. Any relevant education, certifications and/or work experience may be considered.
Knowledge, Skills and Attitudes:
Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
Financial Oversight: Knowledge of financial operations and management.
Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
- Excellent interpersonal & communication skills with the ability to establish positive, respectful rapport with students, faculty and other professionals.
- Excellent administrative and organizational skills with attention to detail.
- Fluent with financial management and budget preparation.
- Ability to work under pressure in a very busy environment and manage multiple initiatives that overlap in time. Flexibility and team building skills. Job dedication and willingness to manage and attend occasional events in the evening or on weekends, or at out of town venues.
- Strong professional initiative with excellent leadership with capability to work with minimal supervision.
- Responsive to student and faculty needs with ability to follow up on outstanding matters in a timely manner.
DEPARTMENT SPECIFIC FUNCTIONS:
CAB Duties:
- Process all Graduate Student stipends (new students, continuations, LOA and terminations) in Workday or CaneLink. Provide pertinent University policies and procedures to necessary parties relating to health insurance, vacation and other benefits or directing them to appropriate office.
- Coordinate the registration process for incoming and continuing students, including the processing of fees, curriculum, and insurance matters, coordinate orientation for incoming students and other related events.
- Generate and maintain student records including, registration, grades, legal documents, student handbook, dissertation committee guidelines and reports. Work closely with students nearing graduation to adhere to Program and University guidelines for completing the dissertation. Assist with scheduling the dissertation seminar; prepare announcements.
- Track student supervisory and Dissertation Committees, Qualifying Exams, admissions to candidacy for the Ph.D., and Dissertation Defenses. Provide summary of progress to Graduate Program Director.
- Open new courses for the Department and delete old ones. Prepare and submit a list of classes to be offered each term. Distribute class rolls and post grades in student files.
- Forward funding information to students from Office of Graduate Studies. Assist and inform students of federal and non-federal resources, funding opportunities, awards and program announcements of particular research interest. Support students in preparation of fellowship budgets.
- Assist Program Director with updating CAB Program books, handouts, bulletins, posters.
- Organize all aspects of annual program Open House events.
- Assist the Director of the CAB Graduate Program for the annual review; attend meetings and keep minutes.
- Generate various program reports/surveys as requested i.e. SACS, Graduate School
- Schedule and prepare for graduate student seminars; distribution of seminar notices, scheduling of rooms.
- Course support: Maintain accurate course information in UM systems. Assist Course Coordinators/Directors in course preparation with room reservations, communication with students, required book purchases, grade submissions. Administer course evaluations at the end of each course.
- Prepare semester/annual tuition and credit actual and projected reports for the Office of Graduate Studies.
- Act as liaison between Program Director and graduate students; help to solve student problems/address student concerns.
- Generate and maintain graduate program faculty records including applications, applicant seminars, approvals, program faculty web pages, program faculty correspondence and record-keeping, membership criteria and renewal process.
- Maintain Program’s web pages navigation and information.
- Assist graduate programs in preparation of the training grant application and maintain records pertaining to the Training Grant.
- Liaison with faculty to organize lectures for multi-faculty courses.
- Work as liaison to Cancer Center’s clinical faculty for scheduling aspects concerning core CAB courses.
- Serve as the point person for the Translational Track for biomedical graduate programs.
- Other duties as assigned. Job descriptions are not intended and should not be construed to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. Management reserves the right to revise duties as needed.
CRTEC Liaison Duties:
- Create and facilitate planning and execution of programs for SCCC trainees and faculty to improve computational skills using bioinformatics tools and analysis and management of large datasets.
- Manage and coordinate agendas, meetings, and workflows for all meetings between OET and other SCCC units.
- Facilitate communication and serve as resource to cancer center trainees to ensure successful completion and submission of all relevant CRTEC program related activities.
- Manage performance monitoring and metrics for initiatives and other projects as assigned.
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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
