The posting
Administrative Coordinator
Philadelphia (Wayne, PA) Office
High Lantern Group (HLG) is a strategic communications and advocacy consultancy focused on advancing many of the most important issues in healthcare, technology and beyond. HLG is looking to hire an Administrative Coordinator in our Wayne, PA office to join our fast-paced team, with a particular focus on supporting the Global CEO Initiative on Alzheimer’s Disease (CEOi) and other client / office managerial work.
Responsibilities
- General administrative support for CEOi and other clients
- Scheduling and logistics management for 1:1 and multi-stakeholder meetings including direct engagement with business partners / external executive assistants, RSVP management, etc.
- Supporting billing and documentation requirements for internal and external systems
- Managing expense reporting for multiple executives
- Support in organizing off-site events
- Coordination with members of operational teams in other offices
- General office management for the Wayne, PA HLG office, including ordering supplies, liaising with building management and contractors, etc.
Experience and Attributes
- Motivated self-starter with relevant interest / experience
- Strong attention to detail and the capacity to balance multiple responsibilities in a fast-paced environment
- Ability to work both independently and as part of a team
- Strong professional presence (including ability to directly engage with clients)
- Resourceful and solutions-oriented
- Fluent in Microsoft Office (Outlook, PowerPoint, Excel, and Word); Salesforce experience preferred but not required
We will accept applications until the position is filled. Compensation commensurate with experience.
About High Lantern Group
High Lantern Group works with clients at the intersection of business strategy, communications, and marketing to enhance reputation and create value. With offices in Atlanta, New York, Philadelphia, and Washington D.C., High Lantern Group has developed a strong base of existing clients that includes many of the most prominent brands, organizations and individuals.
The High Lantern Group team is differentiated by:
- High performers who are committed to excellence;
- Many decades of combined experience at the highest levels of corporate communications, marketing, and business strategy;
- An emphasis on strategy but differentiated by execution.
High Lantern Group provides a competitive salary range for our open requisitions. Actual salary is influenced by a wide array of factors including but not limited to skill set, experience, training, education, and other business and organizational needs. In addition to the base salary, this position is eligible for performance-based incentives and a competitive benefits package.
High Lantern Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HLG complies with all applicable state and local laws governing nondiscrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training.
High Lantern Group recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to HLG or any employee or owner of HLG without a pre-existing agreement signed by both parties covering the submission with be considered HLG’s property and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited, and unapproved submittals and referrals will be considered HLG's property and free of fees.
