The posting
About Us
At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.
Position Summary
The Pharmacy Hub is looking for a Head of Procurement to lead our procurement function and own the end-to-end sourcing, purchasing, and vendor management of both the pharmaceutical raw materials that supply our 503A compounding operations — APIs, excipients, and other compounding components — and the finished pharmaceuticals, medical devices, and other healthcare products that flow through our fulfillment operations. This person will set our procurement strategy and own our supplier relationships, the purchase order lifecycle, and the material and product availability strategies that let TPH consistently meet production needs, partner SLAs, and patient demand.
Procurement gaps have a direct impact on patient access. In line with our mission of breaking barriers in healthcare through access, intervention, and affordability, this role makes sure the right products are available at the right cost and at the right time. The Head of Procurement works closely with Finance, Pricing, Inventory Control, Fulfillment, Client Success, and Operations to align purchasing with operational need and commercial commitments.
This position reports to the General Manager. Team structure is expected to evolve as the Procurement function scales.
Core Responsibilities
Purchase Order Management & Product Availability (~35%)
- Manage the full purchase order lifecycle across pharmaceuticals, medical devices, and other healthcare products: generate POs from Inventory Control signals, track order status, confirm receipt, and resolve discrepancies
- Monitor par levels and reorder points with the Inventory Control Manager; respond to stock alerts and shortage signals with urgency to prevent fulfillment disruption
- Develop and execute shortage mitigation strategies when primary suppliers cannot meet demand, identifying alternative sourcing across wholesaler and manufacturer networks
- Ensure all inbound pharmaceutical shipments are DSCSA-compliant, coordinating with Inventory Control on transaction information (TI) and transaction statement (TS) verification
- Maintain procurement schedules and delivery windows that align with fulfillment operations and minimize receiving bottlenecks
Vendor Management & Supplier Relationships (~25%)
- Own TPH's supplier relationships with major pharmaceutical wholesalers, direct manufacturers, and specialty distributors
- Negotiate pricing, service levels, delivery terms, and contract conditions; escalate strategic contract decisions to the Head of Pricing & Procurement
- Run regular vendor performance reviews covering on-time delivery, fill rate, cost variance, and DSCSA serialization compliance, and hold suppliers to agreed terms
- Lead qualification and onboarding of new suppliers, including documentation, compliance verification, and ERP setup
- Maintain a supplier master record with current contract terms, pricing agreements, lead times, and performance history
Cost Management & Cross-Functional Collaboration (~20%)
- Partner with Pricing on GPO contract utilization: confirm purchasing at contracted rates, flag opportunities to improve tier positioning, and surface variance between contracted and actual acquisition cost
- Provide Finance with accurate purchase cost data, chargeback reconciliation inputs, and spend reporting for COGS accuracy and month-end close
- Work with Client Success and Operations to understand demand signals, partner commitments, and upcoming volume changes that should shape procurement planning
- Coordinate with Fulfillment on inbound scheduling and receiving capacity so procurement timelines are operationally executable
- Serve as the primary internal escalation point for product availability issues affecting partner SLAs, and communicate proactively with Client Success when supply constraints create fulfillment risk
Reporting, Analysis & Process Improvement (~12%)
- Produce regular procurement reports: spend by category, supplier fill rate, cost variance versus contracted price, PO cycle time, and shortage frequency
- Conduct ongoing spend analysis and total cost of ownership (TCO) modeling across product categories; bring cost reduction, consolidation, and sourcing opportunities to the Head of Pricing & Procurement
- Build and maintain procurement reports in TPH's ERP so leadership has consistent visibility into procurement performance and supply risk
- Improve procurement, vendor onboarding, and PO workflows, and write SOPs the Specialist can execute and that scale as the catalog and partner base grow
Team Leadership (~8%)
- Directly manage the Procurement Specialist: set expectations, give structured feedback, and build the Specialist's capability in sourcing, PO management, vendor communication, and compliance
How Success Is Measured
Success in this role is measured by concrete cost, availability, and compliance outcomes, tracked against the following KPIs:
- Supplier price negotiations: savings calculated as (prior price − negotiated price) × purchased volume, reported in dollars and as a percentage of spend. Target: 3–5% annual savings on addressable spend. Reviewed monthly.
- Volume-based pricing: share of key-supplier spend covered by volume or tiered pricing, plus savings captured by reaching those tiers. Target: at least 70% of top-supplier spend under volume pricing, with an additional 10% savings on API purchases. Reviewed quarterly.
- Cost increase avoidance: (supplier-proposed increase − accepted increase) × projected 12-month volume. Target: at least 50% of proposed increases avoided or reduced. Tracked per event, with a quarterly rollup.
- Consolidated purchasing based on turns: reduction in cost per order (freight, fees, and order count) from grouping purchases by each item's inventory turns. Target: 10–15% lower freight cost per order and fewer rush orders. Reviewed quarterly.
- Supplier documentation readiness: inbound shipments with complete documentation (COA, invoice, DSCSA) as a share of total inbound shipments. Target: at least 98% complete, with zero documentation holds. Reviewed monthly.
Qualifications
Required
- 5+ years of procurement or supply chain experience in a pharmaceutical, medical device, or healthcare distribution environment
- Demonstrated experience managing relationships with major pharmaceutical wholesalers and/or direct manufacturers in a pharmacy or healthcare distribution setting
- Working knowledge of pharmaceutical procurement mechanics, including NDC-level purchasing, WAC-based cost structures, GPO contract utilization, and DSCSA serialization compliance
- Experience managing purchase orders end to end: issuance, tracking, receipt confirmation, and discrepancy resolution
- Strong analytical skills with proficiency in Excel and ERP systems; able to model procurement scenarios, track spend, and produce category-level cost reports
- Experience managing or mentoring a direct report or junior team member in procurement or supply chain
- Strong written and verbal communication skills; able to negotiate effectively with vendors and translate supply chain data into clear internal communication
- Ability to manage multiple concurrent procurement workstreams with accuracy and urgency in a high-volume fulfillment environment
- Bachelor's degree
Preferred
- CSCP, CPSM, or equivalent certification
- Experience procuring across multiple healthcare product categories, including specialty pharmaceuticals, medical devices, and ancillary healthcare supplies
- Familiarity with shortage management in a pharmaceutical distribution or specialty pharmacy setting
- Exposure to GPO contract negotiation or renegotiation, including tier analysis and volume commitment modeling
- Experience with chargeback reconciliation and working with Finance on cost variance resolution
- Familiarity with DSCSA product traceability requirements and serialization verification workflows
- Experience supporting or leading vendor qualification, onboarding, and performance review processes
Core Competencies
- Vendor relationship management — builds lasting relationships with wholesalers and manufacturers, negotiates effectively, and holds suppliers to cost, quality, and delivery commitments
- Supply chain acumen — anticipates shortage risk, finds sourcing alternatives, and makes cost-conscious decisions under pressure
- Cross-functional collaboration — partners credibly with Finance, Pricing, Inventory Control, Fulfillment, Client Success, and Operations
- Team development — grows the Procurement Specialist through clear expectations, structured feedback, and progressively larger assignments
- Analytical rigor — uses spend data and cost variance analysis to drive decisions, and surfaces insights before being asked
- Customer-first mindset — treats product availability as a patient-access issue and works with urgency and accountability
Work Environment
This is a 100% on-site role at The Pharmacy Hub’s Davie, Florida office, requiring a minimum of 44 hours per week on-site. Remote and hybrid work are not available for this position.
Physical Requirements
The physical and mental demands described are representative of those an employee must meet to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Primarily desk-based with extended periods of computer use; ability to maintain focus and accuracy across concurrent procurement workstreams and vendor communications
- Close visual acuity required for reviewing purchase orders, supplier contracts, DSCSA traceability documentation, cost reports, and ERP data
- Clear verbal and written communication required across in-person and written formats with internal teams and external suppliers
- Ability to read, analyze, and act on complex information, including supplier contracts, product specifications, compliance documentation, and cost variance data
- Role is based at the Davie office; occasional visits to other TPH locations or supplier sites as needed
At-Will Employment
Employment is at will and may be terminated at any time, with or without cause or notice, in accordance with applicable law.
Pay Range
$75,000—$120,000 USD
Benefits:
- 401(k) with up to 4% matching
- Medical, dental, vision and life insurance
- Paid time off that grows with your tenure
Core Values
The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability.
- Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs
- Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes
- Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients.
You will play a pivotal role in maintaining these values and contributing to the company’s mission of redefining healthcare delivery through superior pharmacy services
At The Pharmacy Hub, we don’t just offer jobs—we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success.
If you’re ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to The Pharmacy Hub and working together to deliver top-tier pharmacy fulfillment solutions.
The Pharmacy Hub is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. Applicants requiring a reasonable accommodation to participate in the hiring process are encouraged to indicate this in their application.
The Pharmacy Hub participates in E-Verify. A post-offer background check is required for all positions. Additional pre-employment screenings may apply depending on the role.
