The posting
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
The Role & Key Responsibilities:
- Manage the provision of corporate service administration for a diverse portfolio of clients.
- Daily processing of high volume of transactional documents in a high-pressure environment.
- Maintain the Register of Members, Register of Directors and Officers and Minute book for each company.
- Manage the formation and ongoing administration of a portfolio for a client portfolio, including Trusts, Partnerships, Limited Liability Companies and Segregated Portfolio Companies.
- Ensure annual filings for each company to the regulatory authorities and license fees payable in accordance with the relevant legislation.
- To ensure records and documents of each company in the portfolio are kept and filed are updated complete.
- To attend client’s instructions and inquiries and carry out the instructions of clients and provide the requisite corporate administration in a timely manner.
- To follow up with clients for payment of annual fees and service fees and to keep the level of aged account receivable down.
- Liaise closely with our overseas offices, clients and third parties such as lawyers, auditors, bankers and investment managers to ensure timely delivery of a high quality service.
- Update and maintain our database with all relevant and new records and documentation.
- Supervise a team of corporate administrators in Cayman and remote offices and train junior staff.
- To attend any other specific duties as may be assigned and any other such duties that might be reasonably required for this role.
Skills Required:
- A Bachelor’s degree or equivalent.
- A minimum of 5 years of corporate administration experience or within a similar role.
- Experience supervising and training team members.
- Excellent client relationship, organizational, and time management skills.
- Proficient in the use of the Microsoft Office suite of applications.
- Comprehensive knowledge of Cayman Islands Company structures and regulatory regime.
- Knowledge and experience with Beneficial Ownership filings and Economic Substance Reporting/Notification filings, as well as CIMA registrations essential.
- Proficiency in REEFS, CORIS, CAPS, and the DITC portal.
- Capable to work independently with minimum supervision.
- Good team players, self-motivated, well organized and able to work under pressure, and willing to take responsibility.
- Excellent interpersonal, written, and oral communication skills.
- Analytical thinking and able to challenge work.
- High level of accuracy and attention to detail.
Please note: This position is open to Caymanian status holders only.
We pride ourselves in our commitment to fostering a connected and inclusive culture, all our opportunities at Apex have four (4) days in office requirement.
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Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
