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Open nowFirst seen 2 hours ago

Site Manager

thehomesteadcommunities8 open roles

Where
Tifton, GA
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Your applicationOpen nowSite Managerthehomesteadcommunities · Tifton, GA

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The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.9%1 day
  2. 3.8%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.1%30 days
This job: first seen 2 hours ago

The posting

POSITION DESCRIPTION

Site Manager

SUMMARY: Provides high-level administrative leadership to the community , oversees staffing, phone and visitor reception, preparing reports, addressing information requests, preparing correspondence, purchasing, accounting, arranging conference calls, scheduling meetings, and project-based assignments. Provides oversight and leadership to Payroll, Financial Processing, Life Engagement, Concierge (Front-Desk), and Housekeeping

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Serves as lead administrative resource to the Operations Manager
  • In conjunction with the Operations Manager completes and processes monthly billing, invoices and other related accounting and bookkeeping.
  • Creates staff schedule, provides direct leadership and oversight of staff schedule, Payroll, Financial Processing, Life Engagement, Concierge (Front Desk), Human Resource Functions.
  • Delivers professional and courteous communication to families regarding community events, resident supply needs, care plan meetings and other communications as requested.
  • Engages residents in meaningful conversation and activities related to their individual interests.
  • Facilitates and/or participates in resident group activities.
  • Oversees all aspects of general office coordination including petty cash, deposits, accounts payable, payroll, human resources, benefits, all related files (employee, resident, vendor and contracts), copying, faxing, mailing, and filing.
  • Organizes and maintains file system, scans invoices/documents for electronic storage, and files correspondence and other records including human resources coordination.
  • Maintains community calendars to coordinate work flow and meetings and coordinates meetings and conferences.
  • Acts as backup to Operations Manager on all confidential HRIS activities.
  • Ability to work with and maintain confidentiality of personnel records.
  • Prepares agendas, takes meeting minutes, and makes arrangements for meetings.
  • Answers phones and transfers to appropriate staff member.
  • Opens, sorts, and distributes incoming correspondence, including faxes and emails.
  • Signs for and distributes UPS/FedEx or similarly delivered packages.
  • Assists in the development of monthly community newsletters, preparing and posting activity calendars, and written family communications.
  • Submits and tracks work orders and service requests for community needs.
  • Purchases flowers, badges, supplies, and uniforms using proper procedures and within the assigned community budget.
  • Supports community staff in assigned, project-based work.
  • Budgetary responsibilities include ensuring purchases are within assigned community budget.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

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