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Open nowFirst seen 4 days ago

Talent Acquisition Operations Specialist: Australia Onboarding

Thehrally Com64 open roles

Where
Melbourne, Victoria, Australia
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Your applicationOpen nowTalent Acquisition Operations Specialist: Australia OnboardingThehrally Com · Melbourne, Victoria, Australia

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Thehrally Com postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 4 days ago

Thehrally Com median: 1 days open

The posting

Talent Acquisition Operations Specialist: Australia Onboarding

Location: Melbourne, Australia Experience: 4 to 5 years Job Type: Permanent

About the Role

We are looking for an experienced Talent Acquisition Operations professional to manage end-to-end onboarding operations for our Australia portfolio. You will own the candidate onboarding journey from offer acceptance to Day 1 readiness, ensuring every step meets Australian employment law, documentation, and compliance requirements. You will work closely with business stakeholders, clients, and internal teams to deliver a smooth, timely, and compliant onboarding experience.

Key Responsibilities

  • Manage day-to-day operational activities for the Australia onboarding portfolio, from offer release through to joining.
  • Coordinate pre-employment documentation and checks, including right-to-work verification, identity checks, police checks, and role-specific clearances.
  • Prepare and issue employment contracts and onboarding packs aligned to Australian requirements (e.g. Tax File Number declaration, superannuation choice, Fair Work Information Statement).
  • Partner with internal teams, clients, and external vendors (background verification providers, payroll, HR, IT) to drive timely deliverables.
  • Ensure process compliance, governance, and adherence to agreed SLAs and quality standards.
  • Maintain accurate candidate records and trackers, and ensure data handling aligns with Australian privacy obligations.
  • Identify operational risks, delays, and compliance gaps, and proactively drive resolutions.
  • Prepare regular MIS and reports on onboarding status, turnaround times, and drop-off trends for stakeholders.
  • Support process improvement, automation, and transformation initiatives to improve candidate experience and efficiency.

Required Skills and Experience

  • 4 to 5 years of experience in Talent Acquisition Operations or HR Operations, with strong specialization in Australia onboarding.
  • Sound knowledge of Australian employment laws and onboarding documentation, including the Fair Work Act, National Employment Standards, modern awards, superannuation, and visa/work rights checks.
  • Proven ability to work independently and manage end-to-end processes with minimal supervision.
  • Excellent communication and stakeholder management skills, with confidence in handling client and business interactions.
  • Strong analytical and problem-solving abilities, with attention to detail.
  • Experience in high-volume, compliance-driven environments is preferred.
  • Ability to manage multiple priorities while maintaining quality and meeting turnaround timelines.
  • Proficiency with ATS/HRIS platforms and MS Excel for tracking and reporting.

Good to Have

  • Experience supporting onboarding for IT, BFSI, or professional services clients.
  • Exposure to process improvement methodologies or workflow automation tools.
  • Experience working with offshore or global delivery teams.

Qualifications

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • HR certification is an advantage.
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