The posting
1. Background of The Hans Foundation
The Hans Foundation (THF), established in 2009, is a Public Charitable Trust working towards creating an equitable society and enhancing the quality of life of marginalized and underprivileged communities in India. THF works to improve the health and wellbeing of remote and underserved populations, with additional focus on children, persons with disabilities and women, alongside education and livelihood development.
2. Project Overview: Hans Health & Wellness Centre, Meghalaya
The Hans Health & Wellness Centre project aims to strengthen access to essential healthcare for rural and hard-to-reach communities in Meghalaya. In its first phase, THF has committed to supporting 50 Sub-Centres through gap assessment, provision of equipment and facilities, deployment of skilled human resources, training, regular operations and monitoring. The project seeks to improve grassroots health services and contribute to better health outcomes, including maternal health.
3. General Information
Position
MIS Associate
Project
Hans Health & Wellness Centre (HWC), Meghalaya
Location
To be specified based on project requirement (e.g., assigned HSC / Project Office)
No. of Positions
1 (or as per approved project requirement)
Employment Type
Contractual for one year; renewable based on performance and project requirements
Reporting To
Project Manager
4. Key Duties and Responsibilities
A. Data Collection, Entry and Management
- Collect, compile and enter data received from HSCs in approved registers, Excel sheets, MIS platforms and reporting formats.
- Provide data-entry and documentation support to HSC staff, Project Manager and MEL Manager, as required.
- Maintain an updated and organised database of HSC-wise service delivery, beneficiary and programme information, as applicable to approved project indicators.
- Ensure that records are complete, legible, accurate and updated within prescribed timelines.
B. Data Quality and Verification
- Review submitted data for completeness, consistency, duplication, missing entries and obvious errors; seek clarification or corrections from the concerned HSC staff.
- Cross-check digital data with source registers and records wherever required.
- Maintain proper documentation and an audit trail for corrections and updates; do not alter clinical records without authorisation.
- Flag data gaps, discrepancies and delayed submissions to the Project Coordinator for timely resolution.
C. Reporting and MIS
- Prepare and submit regular HSC-wise and consolidated project progress reports as per the reporting calendar and formats approved by THF.
- Compile monthly and periodic data on service delivery and project indicators, as applicable and approved by the project team.
- Support preparation of summary tables, charts, dashboards and presentations for internal reviews and management meetings.
- Share verified data with the Project Coordinator and authorised stakeholders within stipulated timelines.
D. Record and Document Management
- Maintain and organise registers, reporting files, attendance records and other programme documentation assigned to the role.
- Ensure systematic filing, version control, safe storage and timely retrieval of records, in both digital and physical formats.
- Support documentation of data-related observations, follow-up actions and reporting submissions.
E. Coordination and Field Support
- Coordinate with MLHPs, GNM/ANMs and other HSC personnel to obtain timely and accurate data and clarify reporting requirements.
- Follow up on pending reports and support staff in understanding prescribed data formats and reporting timelines.
- Participate in project review meetings, trainings and data-verification visits as assigned.
- Undertake other MIS, data management and administrative responsibilities relevant to the HWC project, as assigned by the reporting officer.
F. Confidentiality and Compliance
- Maintain confidentiality and protect personal and health-related information of beneficiaries in accordance with THF policies and applicable requirements.
- Share data only with authorised personnel and use approved systems and formats for storage and transmission.
- Adhere to THF policies, professional conduct standards and instructions issued by the project management team.
5. Educational Qualifications
- Graduate in any discipline from a recognised institution.
- Diploma or certificate in Computer Applications / IT is preferred.
6. Experience and Technical Skills
- Preferably 2-3 years of experience in MIS, data entry, reporting, programme support or a related role. Fresh graduates with strong computer skills may also be considered.
- Working knowledge of MS Excel, Word, email and data-entry systems; ability to maintain structured spreadsheets and prepare basic summaries is essential.
- Experience in health programmes, public health reporting or work with healthcare facilities would be an advantage.
- Ability to check data for accuracy, maintain organised records and meet recurring reporting deadlines.
7. Behavioural and Other Requirements
- Good communication, coordination and follow-up skills.
- Attention to detail, integrity, reliability and respect for confidentiality.
- Ability to work with frontline health staff and manage multiple reporting tasks within deadlines.
- Proficiency in English and Hindi; knowledge of the local language/dialect is desirable.
- Willingness to travel to assigned HSCs or project locations, as required.
8. Equal Opportunity Statement
The Hans Foundation is an equal opportunity employer and encourages women, persons with disabilities and individuals from economically and socially excluded communities who meet the requisite skills and qualifications to apply. THF does not discriminate on the basis of caste, creed, religion, sex, sexual orientation, marital status, disability or any other such matter.
