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Open nowPosted yesterday

Tax Documentation Production Assistant

TIAA121 open roles

Where
Redwood City, CA - 203 Redwood Shores Pkwy
Work mode
Hybrid
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Your applicationOpen nowTax Documentation Production AssistantTIAA · Redwood City, CA - 203 Redwood Shores Pkwy

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The clock on this job

Early applications get read.

12.7% of postings close within 7 days. Measured by our own scanner across the market. TIAA postings stay open a median of 6 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.5%3 days
  3. 12.7%7 days
  4. 20.4%14 days
  5. 35.6%30 days
  6. 58.7%60 days
This job: posted yesterday

TIAA median: 6 days open

The posting

This is a Non-Employee Contingent Worker Role providing services for TIAA’s family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results.

This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting.

The anticipated term of this engagement will be 5 months. This term could be extended based on company business needs.

Job Description

The CW-Production Assistant processes large volumes of paper tax documents from December through April. Work is performed in TIAA Kaspick’s production room, with a focus on accuracy, attention to detail, and meeting strict mailing deadlines. The role requires comfort operating envelope inserting and postage machines and handling high volumes of paper documents.

Key Responsibilities and Duties

  • Prepares approximately 17,000 Form 1099s over a three-week period beginning in early to mid-January, with completion by the last day of January, by inserting each document into envelopes with a Privacy Notice and instruction sheet.
  • Reworks changed 1099s as required and holds all documents until authorized for mailing.
  • Operates the postage meter to process envelopes and performs quality control checks for proper sealing and postage amounts during the two-day period before January 31.
  • Processes over 10,500 Schedule K-1s over an eight-week period beginning in early February, with 85 percent completed by the last day of February, including detailed quality checks comparing data across federal and state K-1s.
  • Prepares K-1s for mailing by inserting them into envelopes with a Privacy Notice and instruction sheet, then runs envelopes through the postage meter and performs quality control checks.
  • Processes approximately 10,750 federal and state tax returns over a six-week period beginning in early March, including detailed quality checks of both e-filed and paper-filed returns through multiple data comparisons.
  • Verifies approximately 2,600 tax returns prepared for mailing to tax agencies and/or clients.
  • Packages tax returns for mailing.
  • Works collaboratively with team members to meet daily production goals and deadlines.
  • Maintains dependable attendance and consistent output throughout the peak processing periods.

Educational Requirements

  • High School Preferred

Work Experience

  • No Experience Required

Physical Requirements

  • Physical Requirements: Sedentary Work

Career Level 2IC

Start Date: 27-Dec-2026

End Date: 30-May-2027

Travel Required: No

Anticipated Posting End Date:

2026-11-09

Base Pay Range: $24.12/hr - $29.66/hr

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

_____________________________________________________________________________________________________

Equal Opportunity

We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

Our full EEO & Non-Discrimination statement is on our careers home page, and you can read more about your rights and view government notices here.

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

Phone: (800) 842-2755

Email: [email protected]

Drug and Smoking Policy

TIAA maintains a drug-free and smoke/free workplace.

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here.

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here.

For Applicants of TIAA Global Capabilities, click here.

For Applicants of Nuveen residing in Europe and APAC, please click here.

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