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Open nowPosted 37 days ago

Office Manager & Executive Support

tkp16 open roles

Where
Kusnacht Practice - Zollikon
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Your applicationOpen nowOffice Manager & Executive Supporttkp · Kusnacht Practice - Zollikon

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7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 37 days ago

The posting

What are we looking for

We are seeking an experienced, highly organised and proactive Office Manager & Executive Support professional to join our practice specialising in mental health and addiction treatment.

This varied role combines office management, executive support, people leadership and cross-functional project coordination. It requires a service-oriented professional with a strong hospitality mindset who can manage competing priorities while maintaining the highest standards of confidentiality, accuracy and discretion.

Your Responsibilities

  • Oversee daily office operations, ensuring consistently high standards of service, professionalism and discretion
  • Manage office facilities, suppliers, equipment, maintenance, invoices and office-related budgets
  • Lead and coordinate the reception team, including scheduling, holiday coverage, performance oversight and service standards
  • Ensure a seamless and welcoming experience for clients, visitors and external partners, and escalate operational issues where necessary
  • Maintain office and reception procedures and support employee onboarding, offboarding and workplace arrangements
  • Provide administrative and organizational support to selected C-level executives and doctors. Manage calendars, business travel, correspondence, and other administrative requirements
  • Coordinate monthly leadership meetings, annual leadership workshops and team events, including presentations, documentation and logistics
  • Coordinate cross-functional projects—such as AI tool rollouts, office renovations and process-improvement initiatives—from planning through implementation
  • Maintain project plans, status reports, action trackers and decision logs, and provide regular updates to the Chief of Staff
  • Handle sensitive client, employee and business information with the highest level of confidentiality

You are/have

  • Proven experience in office management, executive support or a comparable operational role
  • Demonstrated experience managing a reception, front-office, guest-relations or comparable client-facing team
  • A strong hospitality and service mindset, with the ability to create a professional, welcoming and discreet environment
  • Demonstrated project-management experience, including the delivery of cross-functional projects
  • A bachelor’s degree in hospitality management, business administration or a related field, or an equivalent professional qualification
  • Fluent written and spoken German and English, with a minimum C1 level in both languages
  • Experience in luxury hospitality, private healthcare or another high-service environment would be a strong advantage
  • Highly organised and detail-oriened, with the ability to manage competing priorities and deadlines
  • Proactive and solution-oriented, with sound judgement and the ability to work independently
  • Excellent leadership, stakeholder-management, communication and interpersonal skills
  • Strong proficiency in Microsoft Office and experience using project-management tools
  • High levels of discretion, integrity, empathy and professionalism
  • Availability for work full-time on site
  • Ideally available to start already on 1st of October 2026

What we offer

This role provides a unique opportunity to be part of an international, high-end environment where service excellence and professionalism are at the heart of everything we do. You will work alongside a motivated and supportive team, benefit from a thorough induction, and be part of a collaborative and respectful workplace culture. We value openness, trust, and shared commitment, and offer you the chance to make a meaningful impact in a company with a clear mission: helping people achieve life lasting changes.

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