The posting
Join our Team as a Senior HR Specialist – Payroll, Leave & Work Comp
The Role:
The Senior HR Specialist is responsible for the accurate, timely, and consistent administration of payroll, time and attendance, leave of absence, workplace accommodation, and workers’ compensation processes. This position serves as a resource to employees, managers, HR partners, and other stakeholders and works collaboratively with internal and external partners to resolve issues and support effective program administration. This position provides support across all human resource functions to maintain a fair, equitable, safe and positive work environment for all employees in support of the mission of the organization.
What You’ll Be Doing:
- Supports payroll processing to ensure employees are paid accurately and timely in accordance with company policies and applicable requirements.
- Reviews payroll and timekeeping information for accuracy and completeness and works with employees, managers, HR, and payroll partners to resolve discrepancies.
- In partnership with TINA HR, processes and/or coordinates payroll and HRIS transactions, including new hires, terminations, compensation changes, incentive payments, deductions, garnishments, taxes, and other employee changes
- Ensures timely submission and approval of employee time records and assists employees and managers with timekeeping questions and corrections.
- Reviews payroll results and assists with identifying and resolving payroll errors, overpayments, underpayments, and other discrepancies.
- Coordinates payroll adjustments associated with leaves of absence, workers’ compensation, disability benefits, and return-to-work activity.
- Administers or supports incentive and bonus payments for assigned employee populations or programs
- Administers employee leave programs, including FMLA, medical and disability leave, parental leave, military leave, personal leave, and applicable state and local leave programs.
- Serves as a resource to employees, managers, and HR partners regarding leave policies, procedures, eligibility requirements, and responsibilities.
- Reviews leave requests, determines eligibility, coordinates required documentation, tracks leave usage, and maintains accurate leave records.
- Maintains appropriate communication with employees throughout the leave process and provides employees and managers with timely information regarding leave status and requirements.
- Coordinates leave activity with payroll, benefits, timekeeping, HR, management, and other stakeholders to ensure appropriate employee records and pay treatment.
- Coordinates return-to-work activities, including required documentation, work restrictions, accommodations, and other arrangements as appropriate.
- Maintains complete, accurate, and confidential leave, accommodation, and medical documentation.
- Monitors leave cases and follows up on outstanding documentation, approaching leave exhaustion, return-to-work requirements, and other necessary actions.
- Supports compliance with FMLA, ADA, USERRA, state and local leave requirements, applicable company policies, and leads compensation, FLSA, and other audits as required.
- Identifies leave trends, recurring questions, and process improvement opportunities and recommends appropriate solutions.
- Provides leave management expertise to dealer network which may include travel to dealer locations.
- Supports best practices when managing leave programs to include set up and administration of ADP Leave Modules to dealer network.
- Coordinates workers’ compensation cases from initial injury or illness reporting through claim resolution and return to work.
- Ensures workplace injuries and illnesses are reported timely and appropriate claim documentation is completed and maintained.
- Partners with employees, managers, Safety, HR, medical providers, third-party administrators, insurance carriers, and other stakeholders to support effective claim administration.
- Maintains appropriate communication with employees regarding claim status, documentation requirements, work restrictions, and return-to-work expectations.
- Reviews work restrictions and medical documentation and coordinates appropriate next steps with management, HR, Safety, and other stakeholders.
- Coordinates transitional or modified-duty assignments and return-to-work plans as appropriate.
- Maintains accurate and confidential workers’ compensation records and ensures appropriate information is reflected in applicable HR or case-management systems.
- Monitors open claims, case duration, return-to-work status, and other relevant claim activity and follows up as necessary.
- Supports workers’ compensation reporting, audits, recordkeeping, and regulatory requirements.
What We’re Looking For:
- Bachelor's degree in Business or Human Resources
- Minimum of five years’ experience in human resources, payroll, leave administration, worker’s compensation, or related field preferred
- Experience interpreting and applying HR policies and applicable employment requirements preferred.
- Professional certification such as FPC, CPP, SHRM-CP, PHR, or other relevant HR, payroll, leave, or workers’ compensation certification is a plus.
- Strong communication and interpersonal skills essential
- Must be a team-player who enjoys working in a collaborative work environment
- Proficient in Microsoft Office including Word, Excel, and PowerPoint
- Excellent organization skills • Commitment to lifelong learning and process improvement
- Ability to convey complex information in an understandable format
- Ability to work with minimum supervision
Where and When You’ll Work:
- This position follows TMHNA's hybrid work model and will be based at one of our primary office locations in Columbus, Indiana or Greene, New York.
What Your Total Compensation & Benefits Package will look like:
Salary - $85,000 - $115,000 per year. Compensation depends on the selected candidate’s education and experience.
World Class Benefits:
- Competitive Salary
- Performance Bonus
- Generous Paid Time Off and 13 Paid Holidays
- Affordable Medical plans and no-cost Dental & Vision options
- 100% 401(k) match up to 6%
- Company-Paid Life Insurance, Short-Term Disability, and Long-Term Disability
- Tuition Assistance Program
- Employee Assistance Program (EAP) with access to mental health care, legal support, and financial guidance
- Recognition and Kaizen (continuous improvement) Reward Programs
- Meaningful opportunities for personal and professional development
- Onsite Fitness Center & Occupational Health Clinic (Columbus office only)
- Best in class work culture!
Big Name | Big Opportunities | Life is Better at Toyota
Toyota Material Handling North America (TMHNA), the industry leader in forklift sales, comprises two main brands: Toyota Material Handling and The Raymond Corporation. We believe investing in the best people, products, and processes will fuel our future success, and we will always be driven by our foundational principles of “respect for people” and “continuous improvement”. With opportunities across North America, we are confident you will find the right position within TMHNA that can help you build a long, fulfilling career.
Learn more here: https://www.toyotaforklift.com/careers
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