The posting
Job Title: Office Billing Clerk (Leader)
Schedule/Hours: Monday-Friday 8:00 A.M. - 5:00 P.M.
Summary:
Process paperwork for Customer, Internal, and Personalization for accounting and New/Used Car Departments.
Essential Duties:
- Open all Retail, Recon, or Internal Repair Orders for all repairs at the PDC Dept and invoice all repair orders when jobs are completed with correct Accounting Procedures
- Generate Purchase Orders for Sublet repair orders and process all paperwork accordingly
- Maintain PDC Accounting Schedules: 2460, 3200, 5200, 2427
- Month End/Year End Closing Procedures
- PDC Payment Processing: Reconcile daily payment records for main Accounting Dept
- Maintain monthly records for gas cards to be sent to the main Accounting Dept
- Verify all payments for Customer Pay Invoices and Added Charges Invoices
- Manage inventory of supplies needed for day to day operation
- Manage and approve Timekeeping for Payroll
- Tech, Hourly, and Commission Payroll
- Process Lexus New Car and Toyota New Car Inventory through Dealer Daily and Reynolds & Reynolds
- Reconcile Personalization Part’s Department Purchase Orders with Vendor’s Invoice and verify correct accounts
- Assist in maintaining an accurate inventory with Personalization Parts Associates
- Assist Front Office Inventory Control
- Assist Scanning of Documents for PDC Dept
- Efficient in Word & Excel
- “Basic Office Skills”: Filling, Faxing, E-mail, Copying, and Sorting Paperwork
- Answering Multi-Line Phones
- Other duties assigned by manager
Supervisory Responsibilities:
None
Qualifications, Experience, Education, Certificates, Licenses, ETC:
- High School Graduate or GED
- 21 Years of age or older
- Valid Tennessee drivers license
- Clean driving record
- We are a drug-free work environment and every employee will be required to pass our random drug screening.
- Each employee must pass a Federal background check
Computer Skills:
Excel, Microsoft Work, etc. Attention to detail, fast learning skills, multi-task individual Excellent phone skills Skills/Reasoning Ability/Performance
Expectations:
Employee continuously demonstrates professional and interpersonal skills with customers, vendors, and co-workers which will ultimately result in higher customer satisfaction. Social skills that provide an environment of support and achieving goals together as a team. Ability to maintain a positive and cooperative atmosphere. Skills to problem solve in complex, real work, or ill-defined situations.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift up to 50lbs Talking, hearing, collecting, handling, inputting, preparing, sitting, standing, walking, repeated reaching, bending, stooping, squatting, occasional ladder climbing, pushing, pulling, lifting, carrying, and maneuvering up to 50 lbs.
Work Environment:
An indoor/outdoor position. Occasionally requires being in other departments. These work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
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These responsibilities, qualifications, expectations, skills, physical demands, and work environment toleration must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties listed are a general guideline. Nothing in this job description restricts management’s right to assign or reassign hours, duties, or responsibilities to this job at any time.
