Corporate Services, Executive, Trident Corporate Services (On-site)

The posting

Job Title: Corporate Services, Executive, Trident Corporate Services (On-site)

Position Reports To: Corporate Relationship, Assistant Manager /Manager

Job Purpose Summary:

We are seeking a highly organised and detail-oriented Corporate Services, Executive to support Trident’s Corporate Services team in Singapore. The role will initially focus on periodic reviews, file reviews and quality assurance, together with corporate secretarial support. The successful candidate will review client files, statutory records, KYC/CDD documentation and internal records to ensure completeness, accuracy and compliance with applicable regulatory requirements, internal policies and Trident’s quality standards.

The role will progressively assume responsibility for managing a portfolio of Singapore entities, including corporate secretarial administration, statutory compliance and day-to-day client servicing.

Key Responsibilities and Accountabilities/Duties:

Periodic Review& Quality Assurance

· Conduct periodic reviews and file reviews to ensure client records are complete, accurate, current and compliant with applicable requirements and internal policies.

· Review KYC/CDD documentation, beneficial ownership information, risk assessments, screening results and supporting due diligence records.

· Verify the accuracy and consistency of client files, statutory records and internal systems, and coordinate remediation of identified gaps or discrepancies.

· Monitor review schedules and maintain appropriate tracking of outstanding reviews, deficiencies and remediation actions.

· Escalate high-risk matters, material deficiencies and overdue reviews to management.

· Support audits, regulatory inspections, remediation exercises, data cleansing and other quality assurance initiatives.

Corporate Services & Portfolio Management

· Provide corporate secretarial and administrative support for Singapore entities, with progressive responsibility for managing an assigned client portfolio.

· Prepare and review directors’ and shareholders’ resolutions, minutes, statutory forms and other corporate documentation.

· Maintain statutory registers, corporate records and internal systems and ensure information is complete and up to date.

· Coordinate Annual Returns, AGM matters, changes in directors and shareholders, share transfers and other corporate actions.

· Monitor statutory and internal deadlines and ensure filings and required actions are completed accurately and on time.

· Support bank account opening and maintenance, banking documentation, payment requests and CorpPass administration where required.

· Liaise with clients, auditors, tax agents, banks, regulatory authorities and internal stakeholders on corporate and administrative matters.

· Support client billing, invoicing and debtor follow-up where required.

· Provide responsive and professionalday-to-day client service and escalate matters requiring management, compliance or technical input.

· Provide support on ad-hoc projects, regulatory initiatives, operational improvement exercises, company secretarial matters, and other duties as assigned by management from time to time.

Requirements

· Diploma or Degree in Business Administration, Corporate Administration, Law, CGI/ICSA qualification, or a related discipline.

· 2-6years of experience in administration, corporate services, company secretarial, compliance, trust, fiduciary, or related fields preferred.

· Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

· Strong attention to detail, with the ability to maintain accurate records, identify discrepancies and work with large volumes of data.

· Good organisational and time management skills, with the ability to manage multiple priorities and deadlines.

· Basic understanding of Singapore corporate regulatory requirements, including ACRA filings and corporate governance matters, would be advantageous.

· Exposure to KYC/CDD reviews, client onboarding, periodic reviews, file reviews, or administrative support functions would be beneficial.

· Familiarity with VPoint or other corporate secretarial systems would be advantageous but not essential.

· Strong communication and interpersonal skills, with the ability to interact effectively with clients and internal stakeholders.

· Able to work independently as well as collaboratively within a team environment.

· Abilityto handle confidential and sensitive information with professionalism and discretion.

· Positive attitude, willingness to learn, and strong sense of responsibility.

· Only Singapore Citizens and Singapore Permanent Residents (PRs) will be considered for this position.

Skills and Competencies:

· Positive and cheerful personality with a strong work ethic and client-centric focus.

· Forward-thinking,adaptable, and able to perform well in a fast-paced environment.

· Self-motivatedwith a proactive and "can-do" attitude.

· Meticulous,detail-oriented, and well-organised with the ability to manage multiple priorities effectively.

· Excellent time management skills and ability to prioritise tasks and meet deadlines.

· Resourceful, dependable, and able to take initiative.

· Strong team player with good interpersonal and communication skills.

· Ability to establish and maintain effective client and stakeholder relationships.

· Proficiency in spoken and written Mandarin is preferred to supportChinese-speaking clients.

What We Offer:

· Competitive remuneration.

· Opportunity to work with a dynamic team.

· Professional development and training.

· Exposure to a range of corporate secretarial services and clients.

How to Apply:

If you are a motivated and organized individual with excellent administrative skills, please submit your application, including your resume and a cover letter. We thank all applicants for their interest, however, only shortlisted candidates will be contacted for an interview.