The posting
SUMMARY OF PRIMARY FUNCTION The Staff Accountant is responsible for assisting the Fiscal department in creating accurate and timely financial records for the organization. Prepares financial reports to funding sources. Assists with the processing of Accounts Payable and Payroll as well as provides general backup and support to the Fiscal Department. Helps recruit potential parents by providing information to them about the various program services and benefits offered to enrolled children and families.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Leadership
Assists in creating the vision and provides ongoing leadership for fixed asset management, which includes meeting all applicable regulatory requirements. Develops problem-solving strategies for the operation and improvement of the program. Develops and carries out accounts receivable and fixed asst inventory plans, policies and procedures in accordance with federal, state, and/or local regulations, Tri-Valley policies and procedures, and any other pertinent regulations or requirements. Represents the programs and the agency in the community and with other agencies. Involves program staff in planning and development of cash management, AR or fixed assets procedures and policies. Coordinates planning and development with all appropriate program areas/staff to achieve a comprehensive integrated system.
Management and Oversight
Ensure maintenance of appropriate insurance coverage. Manage and process all agency property and general liability insurance claims. Facilitates agency biannual physical inventory is conducted according to Uniform Guidance. Processes vehicle registrations and maintains appropriate files.
General Ledger Maintenance
Posts transactions to general ledger. Creates journal entries when requested. Verifies that journal entries in Abila are balanced and that agency cash available records are correct. Adds, deletes, and makes changes to accounts and funds, when directed to by the Fiscal Director.
Accounting System
Develops and monitors journals of original entry. Maintains an appropriate and consistent chart of accounts. Enters in journal any corrections of posting errors, distribution of allocated costs and changes.
Cost Centers and Cost Pools
Develops charts of accounts for each cost center (grants and contracts) assigned. Prepares and performs allocations of costs for cost pools assigned. Establishes and maintains cost pools for costs that are allocated to more than one cost center. Determines basis which each cost pool is to be allocated. Determines appropriate grant/contract revenue and expense accounts and the restrictions on each.
Bank Reconciliation
Prepares the corporation monthly bank reconciliations. Monitors and manages corporation issued checks that have not cleared after 90 days; issues replacement check or voids as appropriate. Oversees reporting to state unclaimed property system. Conducts reconciliations for Transit system accounts.
Reporting/Forecasting
Produces financial reports to funding sources on monthly, quarterly or semi-annual basis as required. Assists in Preparation of information for the annual corporate wide audit. Prepares financial reports for the Board of Directors, Chief Executive Officer and Program Directors of financial status. Prepares cash requests to state, federal and local funding sources to maintain adequate cash flow.
Fixed Assets
Implements and maintains all processes related to tracking, controlling and disposal of agency fixed assets and ensures capitalization procedures are followed with respect to procurement, local, state and federal regulations and GAAP. Establishes and maintains records and procedures necessary for the accountability of property and equipment inventory. Develops and recommends policies and procedures regarding fixed asset management and ensures proper documentation for each step in the process. Performs fixed asset accounting, including entries for additions, disposals and depreciation. Collaborates with the Fiscal Director to ensure the reconciliation between the general ledger and fixed asset module. Develops a procedure to inventory fixed assets and performs annual updates of inventory to verify the existence, nonexistence or transfer of an asset; makes necessary changes in the system. Maintains accurate inventory data records and files with descriptions and locations. Manages agency property taxes.
Agency Insurance
Develops policies and procedures regarding comprehensive bidding agency insurance packages. Creates custom insurance specifications that are designed specifically for the agency. Reviews and negotiates proposals, evaluating the best offer and provider who will give best protection, coverage and price. Comprehensive review of the agency and its exposure to loss. Maintains adequate insurance coverage as regulated by local, state and federal regulations. Supervise all insurance claims in line with insurance policies. Secure information on the insurance policies to verify the accuracy and completeness of information on claims.
Personnel/Payroll, Backup as Needed
Administer full‑cycle payroll using Dayforce, ensuring timely and accurate processing for all employees across various programs and funding streams. Review and validate timecards, leave requests, benefit deductions, stipends, and other payroll inputs. Audit Dayforce timekeeping data for accuracy, resolving errors before payroll submission. Process payroll adjustments, off‑cycle payments, retroactive pay, garnishments, and terminations. Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge. Performs other duties as assigned. Work with Program Managers to develop and maintain employee schedules within Dayforce
Supervisor and Leadership
Ensures quality services are provided by their staff; provides comprehensive training on duties, responsibilities and expectations of the position; offering continued support, guidance and resources as needed to be successful. Monitors staff performance, providing positive and negative feedback in a timely manner. Conducts annual performance appraisals, supports staff in defining and meeting goals and professional development needs. Addresses performance concerns in a timely manner, holding staff accountable for their actions. Offers constructive feedback, clear expectations, and necessary support to promote a positive outcome. Seeks assistance from management and the Human Resources Director as needed to ensure staff are given sufficient support in meeting the expectations of their position. Communicates and enforces the expectation of a professional and positive work environment, treating everyone with respect. Leading by example, energizes and encourages staff to commit to excellence; empowering them to succeed, making each day a positive experience for themselves and others. Provides solid, unified, positive leadership for staff in times of challenge or change; displaying support and confidence, adapting priorities and focus as needed. Effectively plans short- and long-term goals for success; personally, and for the work group. Effectively manages multiple projects, commitments, and the work produced by staff; ensuring deadlines are met and quality of work meets expectations. Ensures a safe, positive and productive work environment is provided to staff.
MINIMUM REQUIREMENTS
Bachelor degree in Accounting, Business Management or closely related field. Three years of experience working with Microsoft Word, Excel, Outlook. Two years of experience working in a position with bookkeeping, accounts payable and payroll responsibilities. Excellent communication skills, verbal and written. Valid driver’s license and current vehicle insurance. Demonstrated leadership experience through supervision, team leadership, coaching, mentoring, or other roles requiring direction and development of others.
