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Open nowPosted 40 days ago

HVAC Estimator / Preconstruction Coordinator

trueline104 open roles

Where
Oklahoma City, Oklahoma, United States
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Your applicationOpen nowHVAC Estimator / Preconstruction Coordinatortrueline · Oklahoma City, Oklahoma, United States

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  4. 14.9%14 days
  5. 34.2%30 days
This job: posted 40 days ago

The posting

Seeking a Commercial HVAC Estimator / Preconstruction Coordinator to take ownership of the estimating and preconstruction for the expanding commercial division. This is a high-visibility opportunity for an HVAC estimating professional who wants more autonomy, direct access to ownership, and a clear path toward future estimating leadership.

What You'll Do as the Commercial HVAC Estimator / Preconstruction Coordinator:

  • Own commercial HVAC estimating and preconstruction from bid invitation through turnover
  • Review plans, specifications, addenda, and bid documents
  • Perform detailed takeoffs for HVAC equipment, ductwork, piping, accessories, controls, and related systems
  • Develop labor budgets, production assumptions, material pricing, and equipment costs
  • Obtain and evaluate vendor and subcontractor pricing
  • Identify scope gaps, specification conflicts, coordination issues, and project risks
  • Prepare complete, competitive, and profitable estimates
  • Manage bid calendars, deadlines, and project invitations
  • Prepare and submit proposals and bid packages
  • Attend pre-bid meetings, site visits, and walkthroughs
  • Communicate directly with General Contractors, vendors, and project stakeholders
  • Follow up on bid status and awarded opportunities
  • Prepare and manage submittals and shop drawings
  • Prepare, submit, and track RFIs
  • Identify, price, and track change orders
  • Participate in project kickoff and turnover meetings
  • Maintain organized project documentation
  • Prepare warranties, O&M manuals, and closeout packages
  • Build and maintain relationships with General Contractors, vendors, and industry partners
  • Help determine which commercial opportunities are the best fit for the company
  • Support the continued growth and development of the commercial HVAC operation

Must-Haves as the Commercial HVAC Estimator / Preconstruction Coordinator:

  • Commercial HVAC or mechanical estimating experience
  • Strong understanding of commercial HVAC systems and construction
  • Ability to read and interpret plans, specifications, and addenda
  • Hands-on takeoff experience
  • Experience developing labor, material, equipment, and subcontractor pricing
  • Familiarity with vendor and manufacturer pricing
  • Understanding of RFIs, submittals, change orders, and project closeout
  • Strong organization and attention to detail
  • Strong written and verbal communication skills
  • Comfort working directly with General Contractors and vendors
  • Proficiency with professional estimating or takeoff software
  • Ability to work independently and take ownership of the estimating process
  • Ability to manage multiple bids and project deadlines simultaneously
  • Ability to work onsite in Oklahoma City

Nice-to-Haves as the Commercial HVAC Estimator / Preconstruction Coordinator:

  • QuoteSoft experience
  • iSqFt experience
  • PlanHub experience
  • BuildingConnected experience
  • Mechanical Project Management experience
  • Preconstruction coordination experience
  • Commercial ductwork estimating experience
  • Commercial piping estimating experience
  • Controls estimating experience
  • Sheet metal estimating experience
  • Experience preparing shop drawings or submittals
  • Experience helping improve estimating processes
  • Experience developing relationships with local General Contractors
  • Interest in future Lead Estimator or Estimating Manager responsibilities

Offers:

  • Competitive base salary
  • Uncapped performance-based incentive opportunity
  • 100% employer-paid employee health insurance
  • 401(k) program with company contribution
  • Paid holidays
  • Company gas card for project-related travel
  • Direct access to company ownership
  • Significant autonomy
  • Limited micromanagement
  • Opportunity to build and improve estimating processes
  • Existing commercial customer and vendor relationships
  • Established commercial field operations
  • Dedicated estimating technology and resources
  • Opportunity to become the primary commercial estimating resource
  • Long-term path toward Lead Estimator or Estimating Manager
  • Potential opportunity to help build and eventually lead an estimating team
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