The posting
As an Assistant Group HR Manager, you will perform a hybrid role overseeing teams of HR
providing Group HR functions as well as serve as a HR business partner for the Group of Companies.
Responsibilities/Duties:
- Handle full spectrum of HR duties including payroll, recruitment, training and employee relations
- Develop HR planning strategies with management to improve HR policies procedures and programs
- Manage and recommends employee relationship practices to establish a positive working environment
- Develops manpower plans based on staffing needs, corporate goals & forecast staff movement, and maximize resources
- Attend regular management meetings and actively participate as a member of the leadership team as required in order to ensure provision of HR perspective and expertise
- Conduct promotion, annual increment and performance appraisal exercise
- Regional experience with some exposure in Malaysia and Indonesia
- Provide office administration and office & IT support at Singapore head office.
- Perform any other duties, tasks & projects which deem fit and reasonable as and when assigned by Management
- Willing and able to travel to regional countries as and when required
Job Scops Breakdown:
On Daily Basis:
- Manage and respond to email correspondence in a timely and professional manner.
- Address employees’ enquiries and provide HR-related support and assistance.
- Provide comprehensive HR operational support to all departments and Malaysia.
- Act as an HR Business Partner to the factory and HR team, providing guidance and support on HR matters.
On Monthly Basis:
- Payroll processing for HRP & Generate monthly payslip
- Payroll processing for Malaysia Team (4 pax) & generate monthly payslip
- Payroll verification for HRI, PTH
- HRP CPF contribution submission
- Intercompany billing
- Attend Monthly HRI, PTH, KPI and ELMG meeting
- Paid child care leave, maternity leave, paternity leave, NS claim (if any) claim submission
On Yearly Basis:
- Annual HR Planning, Budgeting & Administration
- Lead the annual HR manpower planning exercise for the group and prepare the yearly
- HR budget for management review and approval.
- Manage the annual renewal of the Group Employee Insurance Policy.
- Manage the renewal of Business Insurance and Work Injury Compensation Insurance.
- Review the existing compensation and benefits structure and prepare the annual budget proposal for management's consideration and approval.
- Identify, review and coordinate applications for relevant government grants and funding schemes, including the Career Transition Programme (CTC) Grant, where applicable.
- Liaise with relevant government agencies and authorities on HR-related grants, funding programmes, compliance requirements and employment matters.
- Maintain and manage industrial relations (IR) matters, including liaison with relevant stakeholders, addressing workplace issues and supporting harmonious employer employee relations.
Performance Management & Salary Review
- Coordinate and oversee the annual performance appraisal exercise, targeted for January/February.
- Propose the performance appraisal timeline to the Director for approval and communicate the schedule to all Department Heads (HODs).
- Allocate one month for HODs to complete and submit their respective departmental performance appraisal summaries.
- Consolidate and review the appraisal results, and work closely with the Finance Manager
- to prepare the performance appraisal report and salary increment proposal for management's review.
- Present the consolidated appraisal results and salary increment recommendations to management in April, following the completion of the Group Audit.
Employee Engagement & Recognition
- Coordinate the annual Best Employee Award nomination exercise at year-end and arrange for the award presentation before Chinese New Year (CNY).
- Organise the annual Chinese New Year celebration, including the CNY lunch, distribution of angpows.
- Ad Hoc HR & Management Responsibilities
Manpower Planning & Cost Management
- Review and monitor monthly manpower planning for the group and factory to ensure optimal workforce allocation and operational efficiency.
- Review and analyse monthly manpower-related costs to ensure effective budget control and cost management.
- Oversee annual HR strategic planning, manpower forecasting and budget preparation for the group.
Management & Operational Support
- Organise and participate in ad hoc meetings with relevant departments to address employee-related matters involving quality, product rejection and production issues.
- Monitor and evaluate the performance of all Department Heads (HODs) to ensure alignment with organisational goals, departmental KPIs and operational expectations.
- Serve as the key communication liaison between the group and local management teams, ensuring effective information sharing, coordination and alignment on business and HR matters.
- Review and monitor management action plans and initiatives to ensure they remain on track in terms of targets, timelines, costs, resource allocation and expected outcomes.
HR Advisory & Business Partnership
- Provide HR advice, guidance and recommendations to Directors, management and department heads on employee-related matters.
- Coordinate and resolve urgent manpower, employee relations and operational issues as required.
- Handle ad hoc HR assignments, special projects and cross-functional initiatives as assigned by the Director or Group Management.
- Support management in business and operational decision-making through HR insights and recommendations.
Compensation, Benefits & Risk Management
- Review the company's compensation and benefits structure and recommend improvements where necessary.
- Oversee performance management, salary review and compensation-related exercises.
- Support the management of employee insurance, business insurance and work injury compensation matters.
- Work closely with the Finance Manager and relevant departments on HR budgeting, cost control and financial planning.
Employee Engagement & Organisational Development
- Support employee engagement, recognition and welfare initiatives.
- Coordinate employee recognition programmes and other activities to promote employee motivation and organisational culture.
- Undertake additional HR and management responsibilities as assigned by management from time to time.
Job Specifications/Requirements:
- Qualifications: Candidate must possess at least Bachelor's Degree/Post Graduate
- Diploma/Professional Degree in Human Resource Management or equivalent
- Experience at least 5 Year(s) of working experience in the related field is required for this position
- Skills & Knowledge: Good knowledge of labour regulation & practices across Singapore, Malaysia and Indonesia
- Experience in manufacturing industry preferred
HOW TO APPLY:
Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.
We regret only shortlisted candidates will be notified.
Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.
Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Lee Jun Siong (Johnson)
EA Personnel Reg No: R24120242
